Administrative Coordinator for Federal Programs

BCT Partners LLC; Alexandria (VA); On-site; USD 36,000 - 40,000; Full time

Job summary

BCT Partners LLC is seeking an Administrative Assistant to provide comprehensive administrative and operational support to leadership, project teams, and stakeholders on federal government initiatives.

The role covers calendars, meetings, travel, document workflows, reporting, and coordination across multiple priorities, with attention to confidentiality and compliance with accessibility and documentation standards. Onsite in the Washington, DC area with telework as approved.

Qualifications

• High school diploma or equivalent required; relevant admin education preferred.
• 3+ years of progressively responsible administrative support experience.
• Experience coordinating calendars, meetings, travel, and task tracking.
• Experience preparing agendas, notes, reports, and professional documents.
• Experience maintaining electronic document repositories and records.

Responsibilities

• Provide administrative and operational support to leadership, project teams, and stakeholders.
• Manage calendars, appointments, meetings, conference calls, and scheduling priorities.
• Coordinate meetings with agendas, materials, attendance, notes, and follow-up.
• Prepare, format, and distribute correspondence, reports, presentations, and memos.
• Support document workflows, routing, filing, and version-controlled records.
• Maintain electronic libraries, databases, and SharePoint resources.
• Serve as professional contact for stakeholders and coordinate requests.
• Coordinate travel, itineraries, approvals, and expense documentation.
• Support onboarding and training coordination.
• Maintain confidentiality and exercise discretion in handling sensitive information.
• Track assignments, deadlines, and action items; monitor progress.

Skills

MS Outlook

MS Word

MS Excel

MS PowerPoint

MS Teams

SharePoint

Organization

Communication

Document control

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

SharePoint

Job description

BCT Partners LLC is seeking an Administrative Assistant to provide comprehensive administrative and operational support to leadership, project teams, and stakeholders on federal government initiatives.

The role covers calendars, meetings, travel, document workflows, reporting, and coordination across multiple priorities, with attention to confidentiality and compliance with accessibility and documentation standards. Onsite in the Washington, DC area with telework as approved.