Executive Admin Partner to Leadership: Growth & Impact

Members 1st Partnership; Enola, Northern (PA, KY); Hybrid; USD 39,000 - 52,000; Full time

Job summary

Members 1st Partnership in Enola, PA seeks an Executive Administrative Assistant to provide high-level support to executive leadership. You will manage calendars, coordinate travel, prepare reports and presentations, and serve as a key liaison between leadership and associates.

We value discretion, professionalism, and accuracy. The role requires organizing complex schedules, handling confidential information, and ensuring efficient department operations in a fast-paced credit union environment.

Qualifications

• Excellent interpersonal skills and communication skills.
• Strong attention to detail, accuracy, organization, and prioritization.
• Ability to coordinate complex administrative responsibilities and arrangements.
• Sound judgment, discretion, and professionalism in handling confidential information.
• Proficiency with personal computers and applicable office software.

Responsibilities

• Provide comprehensive administrative support to executive and department leadership, including calendar management, meeting coordination, travel arrangements, and preparation of correspondence, reports, presentations, and other business documents.
• Serve as a liaison between department associates and leadership, facilitating effective communication, responding to inquiries, coordinating department communications, and ensuring timely follow-up on action items.
• Arrange and support department meetings, events, onboarding activities, and team initiatives to promote effective operations and associate engagement.
• Support the planning, tracking, and execution of departmental initiatives, projects, and special assignments by coordinating schedules, organizing documentation, monitoring milestones, and preparing status reports, meeting agendas and presentations.
• Process invoices, expense reports, vendor payments, and procurement requests while maintaining accurate budgetary and financial records for the department.
• Maintain departmental records, files, and confidential information, ensuring accuracy, organization, and compliance with organizational policies and standards.
• Support department operations by identifying administrative efficiencies, coordinating resources, and assisting with activities that contribute to departmental and organizational success.

Skills

Interpersonal skills

Attention to detail

Organization

Discretion

Office software

Education

High school diploma

Tools

MS Office

Google Workspace

Job description

Members 1st Partnership in Enola, PA seeks an Executive Administrative Assistant to provide high-level support to executive leadership. You will manage calendars, coordinate travel, prepare reports and presentations, and serve as a key liaison between leadership and associates.

We value discretion, professionalism, and accuracy. The role requires organizing complex schedules, handling confidential information, and ensuring efficient department operations in a fast-paced credit union environment.