Executive Assistant to CEO | On-Site, Strategic Partner

Innovative Solutions & Support; Exton (PA); On-site; USD 60,000 - 85,000; Full time

Job summary

IA is seeking an Executive Assistant to provide comprehensive support to the CEO and senior leadership. This on-site role in Exton, PA entails serving as the initial point of contact among executives and stakeholders, while managing calendars, travel, minutes, and confidentiality.

The position requires discretion, outstanding communication skills, and strong organizational abilities to coordinate meetings and information flow for the executive team.

Qualifications

• Discretion and confidentiality in handling C-Level matters.
• Strong written and verbal communication skills.
• Excellent time management and prioritization abilities.
• Proven leadership and problem-solving capabilities.
• Proficient with Microsoft Office (Outlook, Excel, PowerPoint, Word).

Responsibilities

• Provide timely administrative assistance to senior Leadership
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives are involved with.
• Maintaining comprehensive and accurate paper and electronic records
• Make travel and lodging arrangements for senior staff
• Organize and facilitate meetings, including taking minutes
• Managing information flow in a timely and accurate manner
• Confidante and Advisor to Chief Executive Officer
• Welcome visitors and direct them to the appropriate department
• Manage calendars, including appointments and prioritizing meetings
• Prepare expense and other reports as scheduled or needed

Skills

Discretion

Communication

Time Management

Leadership

Problem-solving

Multitasking

Verbal and Written Communication

Tools

Microsoft Office Suite

Job description

IA is seeking an Executive Assistant to provide comprehensive support to the CEO and senior leadership. This on-site role in Exton, PA entails serving as the initial point of contact among executives and stakeholders, while managing calendars, travel, minutes, and confidentiality.

The position requires discretion, outstanding communication skills, and strong organizational abilities to coordinate meetings and information flow for the executive team.