Executive Leadership Support Partner

The Executive Leadership Council (ELC); Washington (District of Columbia); Hybrid; USD 75,000 - 120,000; Full time

Job summary

The Executive Leadership Council is seeking an Executive Administrative Partner (Executive Assistant) for the Executive Office in Washington, DC. This role provides high-quality administrative, logistical, and operational support to the Executive Leadership Team, reporting to the Chief of Staff, and ensuring focus, efficiency, and precision.

Responsibilities include complex calendar management, travel arrangements, meeting prep, expense processing, and document organization, along with

Qualifications

• Bachelor’s degree in Business Administration,Management,Non-Profit Leadership or another relevant academic discipline.
• Minimum of 5+ years of experience supporting C-suite or senior executives in large organizations.
• Proven track record managing multiple executive calendars, travel logistics, and complex scheduling with professionalism.
• Experience preparing high-level presentations and Board materials.
• Demonstrated success in administrative operations and expense management.
• Experience partnering with senior leadership, boards, and external stakeholders.
• Proactive ownership—anticipating needs, solving problems, taking initiative.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide direct administrative and operational support to the Executive Leadership Team as directed by the Chief of Staff.
• Manage multiple complex calendars and schedule internal/external meetings.
• Track ELT deliverables and recurring reporting for accountability.
• Coordinate materials/logistics for ELT meetings, retreats, and sessions.
• Serve as liaison between ELT, Chief of Staff, and other departments on scheduling and workflow.
• Prepare Board/Committee decks and materials in partnership with Chief of Staff and Board Ops.
• Maintain version control and deadlines for Board materials and ELT publications.
• Support development of cross-departmental decks and leadership updates.
• Coordinate domestic/international travel for ELT, including itineraries and packets.
• Plan logistics for ELT offsites, leadership retreats, and internal events.
• Coordinate procurement, expenses, and vendor payments for ELT projects.
• Prepare agendas, attend meetings to record decisions, and follow up on actions.
• Draft and edit internal communications and executive memos.
• Maintain confidentiality of information.
• Maintain digital filing systems across the Executive Office and ELT.
• Manage SharePoint/Teams/OneDrive and document governance.
• Support onboarding/offboarding documentation for ELT members.
• Collaborate with Chief of Staff to align administrative workflows with strategic priorities.
• Provide administrative input to support ELT operating rhythm and stakeholder liaison.
• Contribute to department goals, maintain policy adherence, and uphold professional standards.
• Maintain high performance and quality improvement mindset.

Skills

Calendar management

Travel coordination

Meeting preparation

Board materials

Executive communication

Confidentiality

Cross-department collaboration

Vendor & office operations

Education

Bachelor's degree in Business Administration/Management/Non-Profit Leadership or related field

Master's degree preferred

Tools

Microsoft 365 / Office

SharePoint

Teams

OneDrive

Job description

The Executive Leadership Council is seeking an Executive Administrative Partner (Executive Assistant) for the Executive Office in Washington, DC. This role provides high-quality administrative, logistical, and operational support to the Executive Leadership Team, reporting to the Chief of Staff, and ensuring focus, efficiency, and precision.

Responsibilities include complex calendar management, travel arrangements, meeting prep, expense processing, and document organization, along with