Executive Assistant to Leaders | Calendar & Travel Pro

Aurora; Pittsburgh (Allegheny County); On-site; USD 87,000 - 139,000; Full time

Benefits offered by this job

Annual bonus

Equity compensation

Benefits

Job summary

Aurora is seeking an Executive Assistant to support our leadership team in Pittsburgh. You will manage calendars, coordinate travel, prepare presentations, and help maintain efficient executive operations.

The role requires exceptional communication, discretion, and the ability to thrive in a fast-paced, collaborative environment. Occasional travel and off-hours support may be needed as part of this dynamic position.

Qualifications

• Experience managing complex executive calendars across multiple time zones.
• Exceptional verbal and written communication with executives and external partners.
• High precision in document preparation, meeting logistics, and task tracking.
• Proficiency with modern productivity tools (Google Workspace, Slack, spreadsheets, slides).
• Creative problem-solver who thrives in high-autonomy environments.
• Ability to stay calm and decisive under tight deadlines or high-stress situations.
• Strong business acumen, foresight, and sound decision-making.
• Exemplary professionalism and discretion with sensitive information.
• Resourceful team player who works well in a distributed setup.
• Experience coordinating cross-functional projects and offsite events.
• Willingness to provide occasional off-hours support and travel when needed.
• Travel readiness to attend offsites or team gatherings.

Responsibilities

• Manage complex, dynamic calendars across time zones, balancing gatekeeping and gateway duties.
• Prioritize commitments and optimize leaders' time among competing demands.
• Oversee end-to-end travel bookings and post-booking changes per policy.
• Gather topics, participate in leadership meetings, and record concise notes for action ownership.
• Ensure follow-through on post-meeting action items with cross-functional teams.
• Prepare decks and internal communications for executive use.
• Coordinate candidate meetings and optimize scheduling with leaders.
• Prepare and submit executive expense reports and review team expenses.
• Plan and execute team offsites, onsites, and special events.
• Greet guests professionally and provide hospitality as needed.
• Assist with onboarding of new hires reporting to executives.
• Serve as strategic liaison and contact point for leaders and teams.
• Anticipate needs, navigate ambiguity, and adapt quickly in a fast-paced setting.
• Maintain confidentiality and foster a transparent, collaborative culture.
• Drive process improvements and support special initiatives within the Administration (EA) Department.
• Champion team-building and uphold company values.

Skills

Calendar management

Communication

Attention to detail

Technical proficiency

Problem-solving & initiative

Composure under pressure

Strategic foresight & judgment

Professionalism & discretion

Team collaboration & autonomy

Project coordination

Flexibility

Travel readiness

Tools

Google Workspace

Slack

Spreadsheet analysis

Slide decks

Job description

Aurora is seeking an Executive Assistant to support our leadership team in Pittsburgh. You will manage calendars, coordinate travel, prepare presentations, and help maintain efficient executive operations.

The role requires exceptional communication, discretion, and the ability to thrive in a fast-paced, collaborative environment. Occasional travel and off-hours support may be needed as part of this dynamic position.