Senior Administrative & Operations Partner

MSD Malaysia; Rahway (NJ); On-site; USD 83,000 - 130,000; Full time

Job summary

Our Company is seeking a Sr. Associate Administrative Assistant to enable scientific communications teams by managing calendars, coordinating travel, onboarding, and budgets. The role emphasizes discretion, structure, and efficient cross-functional collaboration with leadership and stakeholders.

The ideal candidate brings proactive, resourceful, reliable, and detail-oriented traits, with experience using Microsoft Office 365 and familiarity with AI productivity tools to improve workflows.

Qualifications

• HS Diploma required.
• 8+ years of administrative assistant experience.
• 3+ years executive support for senior leaders.
• Advanced MS Office skills and ability to operate peripherals.

Responsibilities

• Manages complex calendars, prepares correspondence and reports, and handles confidential issues.
• Liaises with visitors, clients, and vendors.
• Coordinates and executes multiple tasks aligned with project principles.
• Supports onboarding and interview scheduling.
• Uses SAP for purchase orders, payments, and vendor forms; runs SAP reports.
• Processes expense reports with Concur.
• Communicates with executives and internal/external clients onsite and remotely.
• Coordinates special projects and travel arrangements, including international trips.
• Demonstrates strong attention to detail and professional diplomacy.

Skills

Administrative Support

Data Entry

Document Management

Event Planning

Expense Reports

Microsoft Office 365

Process Improvements

Scheduling

Team Coordination

Travel Scheduling

Education

HS Diploma

Advanced certifications (CAP, PMP, CHRP)

Tools

SAP

Concur

Job description

Our Company is seeking a Sr. Associate Administrative Assistant to enable scientific communications teams by managing calendars, coordinating travel, onboarding, and budgets. The role emphasizes discretion, structure, and efficient cross-functional collaboration with leadership and stakeholders.

The ideal candidate brings proactive, resourceful, reliable, and detail-oriented traits, with experience using Microsoft Office 365 and familiarity with AI productivity tools to improve workflows.