Executive Administrative Partner

Meta; Menlo Park, Northern (CA, KY); Hybrid; USD 120,000 - 160,000; Full time

Job summary

Meta is seeking an experienced Executive Administrative Partner to support the Founder’s office in Menlo Park. This role requires problem-solving, extreme attention to detail, and high organization to manage heavy volume and varied projects.

The candidate will oversee a complex calendar, coordinate travel and expenses, and drive events while maintaining confidentiality. Collaboration with cross-functional teams, proactive task execution, and AI-driven workflow optimization are essential.

Qualifications

• 5+ years of executive administrative support experience.
• 5+ years coordinating travel logistics for executives.
• 5+ years managing complex calendars and expense reports.
• Experience prioritizing multiple projects.
• Proficient with Microsoft Office and Google Suite.
• Prior or current experience supporting VPs at a large-scale tech company.
• Maintains confidentiality and discretion in partnerships.
• Experience driving events and fostering team environment.
• Ability to multitask and adapt to changing directions quickly.
• Proven ability to build trust with leadership and partners.
• Experience coordinating cross-functional stakeholder relationships.

Responsibilities

• Provide executive support to the Founder’s office with problem-solving and high attention to detail.
• Manage a complex calendar and handle project- and task-based work across the office.
• Coordinate travel logistics and expense reporting for executives.
• Drive events and foster a collaborative team environment.
• Maintain confidentiality and exercise discretion in all partnerships.
• Work with cross-functional partners to streamline workflows and priorities.
• Independently manage multiple projects and adapt to changing directions.

Skills

Administrative support

Calendar management

Travel coordination

Project management

Relationship building

Cross-functional collaboration

Discretion/confidentiality

AI tools integration

Prompt/context engineering

Attention to detail

Education

BA/BS Degree

Tools

Microsoft Office

Google Workspace

Job description

Meta is seeking an experienced Executive Administrative Partner to support the Founder’s office. The person in this role will need to be a problem-solver and with extreme attention to detail and highly organized given complex needs, heavy volume, and a significant varying projects and tasks across the office. This person will manage a complex calendar alongside project and task-based work. Additionally, the ideal candidate will be support-minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in executing projects and tasks across the team and company. This position is full-time and onsite.

Qualifications and experience

• 5+ years of relevant experience providing administrative support to 1 or more executives
• 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 5+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experience prioritizing multiple projects
• Experience with Microsoft Office and Google Suite
• Prior or current experience supporting VPs at large scale tech company
• Consistent track record of ensuring confidentiality and discretion in all partnerships
• Experience driving events and fostering team environment
• Demonstrates attention to detail, responsible, proactive, drives tasks to completion
• Experience independently managing projects, multi-tasking, and changing direction quickly if needed
• Experience building and maintaining trust with leadership and partners
• Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
• Experience in a multi-staffed office environment
• Project management experience
• Experience building, managing and influencing cross-functional business stakeholder relationships
• Experience managing logistics across multiple teams
• BA/BS Degree
• Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
• Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
• Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies