Executive Administrative Assistant - AI-Powered Exec Support

Provident; Dallas (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401k with Company Match

529 College Savings Plan

3 Weeks PTO

Paid Holidays

Job summary

Provident seeks an Administrative Assistant to support a senior leadership team with calendar management, meeting prep, and complex travel planning. The role embraces AI tools to streamline tasks and produce investor-ready materials.

The ideal candidate has 5+ years in a similar role, a paralegal background, advanced PowerPoint/Word skills, and strong discretion. On-site, full-time with PTO and 401k benefits.

Qualifications

• 5+ years of experience as an Administrative Assistant or similar role supporting leadership or attorneys.
• Paralegal background or certification preferred.
• Hands-on fluency with AI tools; practical daily use expected.
• Advanced PowerPoint and Word skills; board-ready materials.
• Experience coordinating complex domestic and international travel.
• High discretion and strong written communication.

Responsibilities

• Manage leadership calendar and prioritise meetings with cross‑firm assistants.
• Draft, proofread, and organize contracts and documents with legal attention to detail.
• Prepare meeting materials, decks for board meetings, investor updates, and pitches.
• Coordinate complex travel, expenses, and itineraries; liaise with clients and vendors.

Skills

Executive support

Paralegal background

AI tools fluency

PowerPoint

Travel coordination

Discretion

Education

Paralegal certification

Tools

Claude AI

Microsoft Copilot

Microsoft Word

Job description

Provident seeks an Administrative Assistant to support a senior leadership team with calendar management, meeting prep, and complex travel planning. The role embraces AI tools to streamline tasks and produce investor-ready materials.

The ideal candidate has 5+ years in a similar role, a paralegal background, advanced PowerPoint/Word skills, and strong discretion. On-site, full-time with PTO and 401k benefits.