AI-Savvy Executive Assistant & Ops Partner

Ren; Indianapolis (IN); On-site; USD 60,000 - 95,000; Full time

Job summary

Ren is seeking an Executive Assistant to serve as an operations partner for senior leaders in a shared EA pool. You will manage calendars, draft communications, coordinate meetings, and arrange complex travel while leveraging AI productivity tools.

The onsite role at the Indianapolis headquarters requires proactive decision‑making and independent judgment in a fast‑paced environment. You will collaborate across EAs, handle confidential information, and support executive events and reporting with

Qualifications

• 2–4 years of executive support experience in a professional environment.
• Experience supporting multiple executives or in a shared services model preferred.
• Familiarity with AI productivity tools for drafting, summarizing, and research.
• Strong written and verbal communication, and attention to detail.
• Ability to prioritize and manage complex, competing workstreams autonomously.

Responsibilities

• Manage executive calendars, resolve conflicts, and allocate time with minimal escalation.
• Draft and send correspondence on behalf of executives using AI tools.
• Own end‑to‑end meeting prep and follow‑through with delegated authority.
• Arrange complex domestic and international travel with vendor negotiations.
• Lead AI‑driven workflows for drafting, research, and automation.
• Oversee onsite office operations for the designated Indianapolis EA.
• Design and maintain documentation systems for executives.

Skills

Executive support

AI productivity tools

Calendar management

Communication

Prioritization

Tools

Microsoft 365

Zoom

Teams

Job description

Ren is seeking an Executive Assistant to serve as an operations partner for senior leaders in a shared EA pool. You will manage calendars, draft communications, coordinate meetings, and arrange complex travel while leveraging AI productivity tools.

The onsite role at the Indianapolis headquarters requires proactive decision‑making and independent judgment in a fast‑paced environment. You will collaborate across EAs, handle confidential information, and support executive events and reporting with