Executive Admin & Calendar Strategist

Capital One; Chicago (IL); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an Administrative Support Assistant III to partner with multiple executives in a fast-paced, tech-savvy environment. You will manage complex schedules, arrange travel, prepare expense reports, and draft professional communication to keep the team aligned with company goals.

The role emphasizes organization, proactive problem-solving, and a positive, team-oriented approach. It requires 2+ years in administration and strong Microsoft Office or Google Workspace skills, with

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment.

Skills

Multitasking

Administrative experience

Self-motivation

Calendar management

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Google Workspace

Video conference setup (Zoom/Skype)

Job description

Capital One is seeking an Administrative Support Assistant III to partner with multiple executives in a fast-paced, tech-savvy environment. You will manage complex schedules, arrange travel, prepare expense reports, and draft professional communication to keep the team aligned with company goals.

The role emphasizes organization, proactive problem-solving, and a positive, team-oriented approach. It requires 2+ years in administration and strong Microsoft Office or Google Workspace skills, with