Executive Support Specialist: Calendar, Travel & Events

Capital One; Deerfield (IL); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an Administrative Support Assistant III to support executives in a fast-paced, tech-driven environment. You will manage calendars, arrange travel, prepare expense reports, and draft professional communications, acting as a gatekeeper and team ambassador.

The role requires at least 2 years of administrative experience and proficiency with Microsoft Office or Google Suite. You will collaborate with multiple executives, coordinate meetings and events, and help keep the office

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of Microsoft Office Suite or Google Suite experience.

Responsibilities

• Manage daily calendars for multiple executives, adapting to last-minute changes.
• Arrange conference rooms, catering, A/V and other meeting services.
• Coordinate travel and create expense reports using Capital One systems.
• Support team activities and events, including meetings and social events.
• Prepare professional business communications, memos, letters and emails.
• Build and maintain strong relationships with executives and staff.
• Handle general admin duties, distribute mail and assist on ad-hoc projects.
• Promote a fun, team-oriented work environment.

Skills

Calendar management

Meeting & event planning

Travel coordination

Proofreading

Verbal communication

Written communication

Education

High School diploma or GED

Associates degree

Tools

Microsoft Office

Google Workspace

Job description

Capital One is seeking an Administrative Support Assistant III to support executives in a fast-paced, tech-driven environment. You will manage calendars, arrange travel, prepare expense reports, and draft professional communications, acting as a gatekeeper and team ambassador.

The role requires at least 2 years of administrative experience and proficiency with Microsoft Office or Google Suite. You will collaborate with multiple executives, coordinate meetings and events, and help keep the office