Executive Administrative Assistant III: Scheduling & Events

Capital One Group; McLean (VA); On-site; USD 81,000 - 92,000; Full time

Job summary

Capital One is seeking an Administrative Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage calendars, coordinate travel, prepare expense reports, and handle meetings while maintaining professional communication and strong relationships across the organization.

The role requires at least 2 years of administrative experience and proficiency with Microsoft Office or Google Suite, with preferred Associates degree.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.

Skills

Calendar management

Executive support

Travel arrangements

Expense reports

Education

High School Diploma

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Capital One is seeking an Administrative Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage calendars, coordinate travel, prepare expense reports, and handle meetings while maintaining professional communication and strong relationships across the organization.

The role requires at least 2 years of administrative experience and proficiency with Microsoft Office or Google Suite, with preferred Associates degree.