Executive Administrative Assistant - Calendar & Events

Capital One National Association; Riverwoods (IL); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex calendars, coordinate travel, prepare expense reports, and draft professional communications while acting as a gatekeeper and ambassador for the team.

You will work across multiple executives, handling last‑minute changes with flexibility and a proactive mindset to ensure efficient, effective operations and a positive team environment.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organizations.

Skills

Administrative experience

Communication skills

Calendar management

Education

Associates Degree

High School Diploma or GED

Tools

Microsoft Office Suite

Video conferencing (Zoom/Skype)

Job description

Capital One is seeking an Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex calendars, coordinate travel, prepare expense reports, and draft professional communications while acting as a gatekeeper and ambassador for the team.

You will work across multiple executives, handling last‑minute changes with flexibility and a proactive mindset to ensure efficient, effective operations and a positive team environment.