Executive Admin Specialist - Calendars, Travel & Events

Capital One Group; McLean (VA); On-site; USD 81,000 - 92,000; Full time

Job summary

Capital One is seeking an experienced Administrative Support Assistant III to help executives stay focused on strategic goals in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, prepare expense reports, and act as a confident, professional ambassador for the team.

You will coordinate meetings, prepare memos and emails with impeccable grammar, and maintain strong relationships with executives and staff across the organization, ensuring smooth operations and

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment

Skills

Calendar management

Meeting coordination

Verbal and written communication

Organizational skills

Education

High School Diploma

Associates Degree

Tools

Microsoft Office Suite

Google Suite

Job description

Capital One is seeking an experienced Administrative Support Assistant III to help executives stay focused on strategic goals in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, prepare expense reports, and act as a confident, professional ambassador for the team.

You will coordinate meetings, prepare memos and emails with impeccable grammar, and maintain strong relationships with executives and staff across the organization, ensuring smooth operations and