Executive Assistant to Leadership - Calendar, Travel & Projects

Advanced Clinical; San Carlos (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health coverage

Life insurance

Disability insurance

401k benefits

Job summary

Advanced Group is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. The role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include complex calendar management, travel coordination, and preparation of presentations and reports. The ideal candidate will demonstrate strong communication, independent judgment, and collaboration across stakeholders

Qualifications

• 8+ years of administrative experience supporting senior executives or leadership teams.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong calendar management, scheduling, and travel coordination experience.

Responsibilities

• Manage complex calendars, meetings, and executive priorities.
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Prepare and maintain presentations, reports, and business documents.
• Coordinate meetings, events, and conferences, including logistics and materials.
• Track priorities, deadlines, actions, and follow-up activities.
• Support vendor coordination, contracts, and related administrative processes.
• Assist with recruiting coordination, interview scheduling, and onboarding activities.
• Support special projects and cross-functional administrative needs.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Prioritization

Organization

Independent work

Stakeholder management

Tools

Microsoft Office

Job description

Advanced Group is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. The role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include complex calendar management, travel coordination, and preparation of presentations and reports. The ideal candidate will demonstrate strong communication, independent judgment, and collaboration across stakeholders