Executive Administrative Assistant to Leadership — Travel & Events

The Jackson National Life Insurance Company; Chicago (IL); On-site; USD 47,000 - 59,000; Full time

Job summary

PPM America, Inc. is seeking an Administrative Assistant to provide critical support to the Executive Team. This full-time, in-person role based in Chicago coordinates travel, prepares reports, manages calendars, and handles meetings, invoices, and confidential information.

The position is part of a collaborative Administration team delivering seamless executive support. The role requires strong written/spoken communication, detail-orientation, and proficiency with Microsoft Office.

Qualifications

• H.S. Diploma or equivalent required.
• Associate's or Bachelor's Degree preferred.
• 3+ years related admin experience required.
• 5+ years related admin experience preferred.
• Financial services experience preferred.

Responsibilities

• Manage and maintain calendars, schedule meetings, coordinate conference calls and resources.
• Plan and execute special and recurring projects; review requests and follow up to ensure completion.
• Coordinate travel arrangements and off-site work accommodations.
• Prepare and process expense reports.
• Create and maintain reports, charts, spreadsheets, documents, and presentations.
• Schedule and organize company events such as town halls and special activities.
• Prepare company-wide announcements and informational emails.
• Provide basic IT support for common software needs.
• Process departmental invoices and manage general office duties.
• Coordinate office moves and new-hire workspace; handle confidential information with discretion.

Skills

Calendar management

Travel coordination

Expense reporting

Presentation creation

Microsoft Office

Confidentiality

Communication

Administrative support

Education

High School Diploma or equivalent

Associate's Degree preferred

Bachelor's Degree preferred

Tools

Microsoft Office (Teams, Word, PowerPoint, Excel)

Job description

PPM America, Inc. is seeking an Administrative Assistant to provide critical support to the Executive Team. This full-time, in-person role based in Chicago coordinates travel, prepares reports, manages calendars, and handles meetings, invoices, and confidential information.

The position is part of a collaborative Administration team delivering seamless executive support. The role requires strong written/spoken communication, detail-orientation, and proficiency with Microsoft Office.