Event Setup Associate

AppleOne Employment Services; Hopkinton (MA); On-site; USD 23,000 - 28,000; Full time

Job summary

AppleOne Employment Services in Hopkinton, MA is seeking a dependable Event Setup Associate for a full-time, temp-to-hire position on a corporate campus. The role involves preparing meeting spaces, coordinating AV equipment, and ensuring timely delivery of event materials.

This physically demanding role requires reliability, attention to detail, and the ability to adapt to changing priorities while delivering excellent service to internal clients.

Qualifications

• 1–2 years of relevant experience preferred in event setup, facilities support, or related roles.
• Basic computer skills with data entry ability.
• Comfort with physically demanding work and long periods of standing or lifting.

Responsibilities

• Set up conference rooms and event spaces according to work orders and customer requirements.
• Move and arrange furniture, equipment, freight, supplies, and event materials throughout the workday.
• Support office services, mailroom functions, scanning, shipment processing, and records-related tasks.
• Complete accurate data entry, service tracking, quality checks, and reporting documentation.
• Communicate professionally with customers, teammates, leadership and vendors to complete requests on time.
• Track completed assignments, service volumes, quality checks, data entry, and billing-related documents.

Skills

Event setup

Facilities support

Data entry

Communication

Time management

Teamwork

Job description

Pay Rate: $17 to $20 per hour.

Job Type: Temp-to-Hire.

Schedule: Full-time, approximately 40 hours per week.

Location: Hopkinton, MA.

Transportation between campus buildings is provided by company van. Contract employees will ride along and will not drive the van.

We are seeking a dependable and detail-oriented Event Setup Associate for a full-time, temp-to-hire opportunity in Hopkinton, MA. This hands-on role supports conference room setups, corporate events, and daily office services in a professional corporate campus environment.

The Event Setup Associate will help prepare meeting and event spaces by arranging tables, chairs, audiovisual equipment, and event materials according to customer needs. This position is ideal for someone who enjoys physical work, takes pride in providing excellent service, and can adapt to changing priorities throughout the day.

• Set up and arrange conference rooms, meeting spaces, and event areas for corporate functions.
• Move, lift, and arrange tables, chairs, audiovisual equipment, boxes, supplies, and event materials.
• Assist with mailroom operations, scanning, shipping and receiving, freight handling, and records management.
• Support shred bin services, letter production, facility projects, and general office services as needed.
• Communicate professionally with customers, teammates, leadership, and vendors to complete service requests on time.
• Track completed assignments, service volumes, quality checks, data entry, reports, and billing-related documentation.

Required Qualifications and Skills

• Set up conference rooms and event spaces according to work orders and customer requirements.
• Move and arrange furniture, equipment, freight, supplies, and event materials throughout the workday.
• Support office services, mailroom functions, scanning, shipment processing, and records-related tasks.
• Complete accurate data entry, service tracking, quality checks, and reporting documentation.
• 1 to 2 years of relevant experience preferred in event setup, facilities support, warehouse operations, mailroom services, hospitality, or material handling.
• Ability to repeatedly lift, carry, push, pull, and move tables, chairs, large boxes, equipment, and freight.
• Comfortable performing physically demanding work for extended periods.
• Basic computer skills with the ability to complete accurate data entry.
• Strong communication, organization, and time-management skills.
• Reliable, punctual, adaptable, and able to work independently or as part of a team.
• Ability to work across multiple buildings on a corporate campus.
• Flexibility to work occasional overtime when needed.

Preferred Qualifications

• Previous experience supporting corporate events, conference room services, office services, or facilities operations.
• Experience using work orders, service tracking systems, or basic reporting tools.
• Familiarity with shipping and receiving, mailroom processes, records management, or freight handling.
• Customer service experience in a professional office, hospitality, or corporate campus setting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.