Receptionist Legal

AppleOne Employment Services; Chicago (IL); Sur place; USD 30 000 - 36 000; Plein temps

Résumé du poste

AppleOne Employment Services is seeking a Legal Receptionist to support front desk operations in a professional office environment. You will handle calls, greet visitors, coordinate meeting logistics, and assist with light administrative tasks to keep the office running smoothly.

The ideal candidate has 3–5 years of receptionist or front desk experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• 3 to 5 years of receptionist or front desk experience preferred.
• Strong verbal communication and professional presence.
• Proficiency with Microsoft Office; basic Excel skills.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.

Responsabilités

• Answer and direct incoming calls; provide front desk support.
• Greet visitors; check in guests; maintain office security.
• Monitor and respond to emails with professional communications.
• Book and manage conference room schedules.
• Order food and catering for meetings; light administrative tasks including invoice entry.

Connaissances

Front desk management

Office administration

Professional communication

Meeting coordination

Phone etiquette

Outils

Microsoft Office

Excel

Description du poste

Job Summary

The Legal Receptionist will support front desk operations, assist with office coordination, help maintain a secure and organized workplace, and provide light administrative support. This is a great opportunity to join a professional office environment with a supportive team, consistent business hours, and the potential for long-term conversion based on business needs.

Key Responsibilities

• Answer incoming phone calls, direct calls appropriately, and provide professional front desk support.
• Greet guests, check in visitors, and help maintain office security procedures.
• Monitor and respond to emails with clear, professional communication.
• Book and maintain conference room schedules for meetings and internal events.
• Order food and catering for meetings as needed.
• Perform light administrative tasks, including invoice entry and occasional Microsoft Excel work.

Compensation and Benefits

• Pay: $24.00 per hour.
• Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
• Employment type: Temporary role with possible temp-to-hire conversion.
• Parking is currently provided, but this may change without notice.

Required Qualifications and Skills

• Manage front desk reception, phone coverage, visitor check-in, and guest support.
• Coordinate conference room scheduling and meeting logistics.
• Support office administration, including invoice entry and basic Excel tasks.
• Assist with maintaining a professional, secure, and organized office environment.
• 3 to 5 years of receptionist, front desk, administrative, or related office experience preferred.
• Strong professional presence with clear verbal communication skills.
• Excellent phone etiquette and email communication skills.
• Proficiency with Microsoft Office, including basic Microsoft Excel skills.
• Ability to handle confidential or sensitive information with professionalism.
• Strong organizational skills, attention to detail, and ability to prioritize tasks.
• Ability to lift up to 50 pounds as needed.
• Dependable, polished, and comfortable interacting with visitors, clients, and internal staff.

Preferred Qualifications

• Prior receptionist experience in a legal, professional services, corporate office, or client-facing environment.
• Experience coordinating meeting rooms, catering, visitor access, or office services.
• Familiarity with invoice entry or basic administrative accounting support.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.