Operations Coordinator

AppleOne Employment Services; Santa Clara (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

AppleOne Employment Services in Santa Clara, CA is seeking an Operations Coordinator to support onsite workplace operations, facilities coordination, and employee experience. You will liaise with building management and vendors, manage safety readiness, and coordinate office events.

The role emphasizes a proactive, service-oriented approach with strong organizational skills to maintain a welcoming and efficient workplace. Direct hire, competitive pay, and Santa Clara location.

Qualifications

• 5+ years of experience in workplace coordination, facilities management, office operations, or related roles.
• Experience in coordinating onsite operations, vendor services, and administrative support.
• Familiarity with OSHA standards, COIs, safety compliance, and emergency procedures.

Responsibilities

• Serve as the primary onsite liaison for building management, vendor coordination, and access control.
• Oversee facilities operations including janitorial, desk moves, conference room readiness, and office upkeep.
• Coordinate employee onboarding/offboarding, badges, seating, and workplace requests.

Skills

Workplace operations

Facilities management

Office operations

Administrative support

Vendor coordination

Safety compliance

OSHA knowledge

Onboarding/offboarding

Badges/access

Employee experience

Events coordination

Internal communications

Customer service mindset

Education

Bachelor's degree

Tools

Google Workspace

Slack

Microsoft Teams

Zoom

Microsoft Excel

Job description

Job Summary

A growing Computer/IT Services organization in Santa Clara, CA is seeking an experienced Operations Coordinator to support onsite workplace operations, facilities coordination, employee experience, vendor management, safety readiness, and office events. This direct hire opportunity is ideal for a hands-on office operations professional who enjoys keeping a fast-moving workplace organized, safe, welcoming, and running smoothly. The Operations Coordinator will serve as a key onsite resource for employees, vendors, building management, and internal teams. This role offers strong visibility across the organization and the opportunity to make a meaningful impact on day-to-day employee experience, workplace functionality, and office culture. The environment is well suited for someone who is proactive, resourceful, service-oriented, and comfortable balancing facilities needs, administrative coordination, and employee support.

Key Responsibilities

• Serve as the primary onsite liaison for building management, property requests, access control, parking updates, maintenance work orders, and vendor coordination.
• Oversee facilities operations, including janitorial and day porter services, contractor access, COI tracking, office upkeep, seating assignments, desk moves, deliveries, and conference room readiness.
• Support EHS and safety compliance by maintaining emergency plans, first-aid supplies, clear egress routes, fire safety readiness, OSHA-related practices, and coordination with inspectors or emergency personnel.
• Coordinate employee workplace support for onboarding, offboarding, badges, workspace readiness, office amenities, supplies, parking, and general facilities requests.
• Manage workplace food programs, kitchen and snack vendor services, branded swag inventory, welcome kits, team lunches, events, socials, offsites, and internal celebrations.
• Partner with IT, vendors, and internal stakeholders to troubleshoot workplace issues, improve processes, and maintain a positive employee experience.

Compensation and Benefits

• Salary range: $55,000 to $65,000 per year.
• Job type: Direct hire.
• Location: Santa Clara, CA.

Required Qualifications and Skills

• Manage onsite workplace operations, facilities coordination, vendor services, and property management communication.
• Coordinate employee support programs, including onboarding, offboarding, access badges, seating, amenities, and workplace requests.
• Support safety, emergency readiness, OSHA-related workplace compliance, inspections, and office hazard mitigation.
• Plan and execute office food programs, internal events, catering logistics, swag ordering, and inventory management.
• 5+ years of experience in workplace coordination, facilities management, office operations, administrative support, or a related role.
• Prior background or working knowledge in facilities maintenance, building systems, property management coordination, or office services.
• Familiarity with OSHA standards, Certificates of Insurance, safety compliance, emergency procedures, and coordination with fire departments or safety inspectors.
• Experience using intake forms, workplace surveys, ticketing systems, Google Workspace, Slack, Microsoft Teams, and Zoom.
• Proficiency with Microsoft Office Suite, especially Excel, along with Google Workspace and general business software.
• Experience coordinating office events, catering, DoorDash or similar food orders, vendor purchasing, and branded merchandise.
• Bachelor’s degree in business, administration, or a related field is preferred.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
• Exceptional organization, attention to detail, follow-through, and ability to manage multiple priorities in a fast-paced environment.
• Proactive, resourceful, hands-on approach with a strong customer service mindset and interest in building a positive workplace culture.

Preferred Qualifications

• Experience in a technology, IT services, startup, or fast-paced corporate office environment.
• Deep proficiency with Slack channels, workflows, and integrations.
• Experience supporting ergonomic workspace setup and hands-on facilities troubleshooting.
• Experience managing snack, beverage, catering, or micro-kitchen vendor budgets.
• Strong ability to build workplace community through employee engagement, events, and day-to-day support.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.