Mailroom Assistant

AppleOne Employment Services; Janesville (WI); On-site; USD 24,000 - 25,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne Employment Services in Janesville, WI is hiring a dependable Mailroom Assistant for a temp-to-hire role. The position focuses on mail processing, filing, and clerical tasks, with hands-on training and room to grow in a professional business services environment.

The role supports daily operations by handling mail, organizing documents, and assisting with records management and data entry in a collaborative office setting.

Qualifications

• Process incoming and outgoing mail in a timely and accurate manner.
• Support filing, scanning, document organization, and records management.
• Assist with routine clerical tasks and office support activities.
• Maintain accuracy, confidentiality, and organization in daily work.
• Less than 1 year of experience required.
• Ability to follow instructions, procedures, and established workflows.
• Strong attention to detail and organizational skills.
• Basic computer skills for data entry, document tracking, or record updates.
• Dependable work habits and a professional attitude.
• Ability to stand, move, sort, lift, and handle mailroom materials as needed.

Responsibilities

• Sort, distribute, and process incoming and outgoing mail accurately and efficiently.
• Prepare documents, packages, and correspondence for mailing or internal delivery.
• File, scan, organize, and maintain records according to established procedures.
• Assist with data entry, document tracking, and basic clerical support tasks.
• Maintain an orderly mailroom and ensure supplies and materials are properly stocked.
• Communicate professionally with internal team members regarding mail, records, and document needs.

Skills

Mail processing

Records management

Data entry

Clerical tasks

Attention to detail

Organizational skills

Teamwork

Follow instructions

Confidentiality

Stand, lift mailroom materials

Job description

Job Summary

We are seeking a dependable Mailroom Assistant for a temp-to-hire opportunity in Janesville, WI. This administrative and clerical role is a great fit for someone who is organized, detail-oriented, and interested in building experience in office support, mail processing, filing, and records management.

The Mailroom Assistant will help keep daily operations running smoothly by handling incoming and outgoing mail, organizing documents, supporting records maintenance, and assisting with general clerical tasks. This role offers a positive entry-level opportunity with room to learn, contribute, and grow within a professional business services environment.

Candidates who enjoy hands-on administrative work, steady routines, teamwork, and accuracy will find this position rewarding. Supportive leadership, practical training, and a collaborative office setting can help the right person build confidence and long-term career potential.

Key Responsibilities

• Sort, distribute, and process incoming and outgoing mail accurately and efficiently.


• Prepare documents, packages, and correspondence for mailing or internal delivery.


• File, scan, organize, and maintain records according to established procedures.


• Assist with data entry, document tracking, and basic clerical support tasks.


• Maintain an orderly mailroom and ensure supplies and materials are properly stocked.


• Communicate professionally with internal team members regarding mail, records, and document needs.

Compensation and Benefits

• Pay range: $17.50 to $18.00 per hour.


• Job type: Temp-to-hire.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Process incoming and outgoing mail in a timely and accurate manner.


• Support filing, scanning, document organization, and records management.


• Assist with routine clerical tasks and office support activities.


• Maintain accuracy, confidentiality, and organization in daily work.


• Less than 1 year of experience required.


• Ability to follow instructions, procedures, and established workflows.


• Strong attention to detail and organizational skills.


• Basic computer skills for data entry, document tracking, or record updates.


• Dependable work habits and a professional attitude.


• Ability to stand, move, sort, lift, and handle mailroom materials as needed.

Preferred Qualifications

• Previous mailroom, office assistant, filing, records management, or clerical experience.


• Familiarity with scanning, document handling, or basic office equipment.


• Strong attendance, punctuality, and willingness to learn.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.