Elite Front-Office Global Markets Executive Assistant

BMO; United States; On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Retirement savings plans

Accident and life insurance

Job summary

BMO Capital Markets is seeking a Global Markets Executive Assistant to support a large front‑office team. The role requires discretion, superb organization, and the ability to manage calendars, travel, and high‑volume communications across time zones.

You will prepare materials, liaise with internal and external stakeholders, and support onboarding, invoicing, and special projects while ensuring compliance with policies and confidentiality standards.

Qualifications

• Post-secondary education preferred.
• Several years of executive or senior administrative support experience.
• Experience supporting senior professionals in financial services is an asset.

Responsibilities

• Secondary support for executive level professionals across GM, coordinating with primary coverage.
• Manage calendars across time zones and resolve conflicts.
• Coordinate domestic and international travel including visas and itineraries; process expenses.
• Prepare, edit, and format correspondence, reports, and meeting materials.
• Act as a primary contact for internal partners and external stakeholders.
• Handle high‑volume email traffic and communication prioritization.
• Support meeting preparation with agendas and distribution of materials.
• Maintain electronic filing aligned with policies and record-keeping standards.
• Process invoices and requests per Global Markets controls.
• Assist with onboarding/offboarding and system access coordination.
• Support ad hoc projects and process improvements.
• Maintain confidentiality and comply with regulatory expectations.

Skills

Executive support

Organizational skills

Communication (written & verbal)

Attention to detail

Proactive / anticipates needs

Discretion & confidentiality

Judgment & integrity

Education

Post-secondary education preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams/SharePoint

Job description

BMO Capital Markets is seeking a Global Markets Executive Assistant to support a large front‑office team. The role requires discretion, superb organization, and the ability to manage calendars, travel, and high‑volume communications across time zones.

You will prepare materials, liaise with internal and external stakeholders, and support onboarding, invoicing, and special projects while ensuring compliance with policies and confidentiality standards.