Senior Executive Assistant to US Asset Management Leader

BMO; New York (NY); On-site; USD 55,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Retirement savings plan

Life insurance

Job summary

BMO is seeking an Executive Assistant to support the US Head of Global Asset Management in New York. The role involves managing the executive’s calendar, communications, meetings, travel, and daily administrative tasks with discretion and independence.

You will coordinate across stakeholders, prepare materials, track action items, and help improve administrative processes within a growing US Asset Management leadership office. Strong MS Office skills and 7+ years’ experience are expected.

Qualifications

• Seven or more years of progressively responsible experience supporting senior executives in a complex, fast-paced business environment.
• Demonstrated experience managing complex calendars, travel arrangements, meetings, expenses, and executive communications.
• Strong organizational, planning, and prioritization skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build effective working relationships with senior leaders, employees, and external stakeholders.

Responsibilities

• Manage a complex and frequently changing executive calendar, ensuring effective prioritization of meetings, commitments, and business activities.
• Coordinate internal and external meetings, including invitations, conference rooms, technology, materials, agendas, and logistics.
• Coordinate domestic and international travel arrangements, itineraries, and related logistics.
• Prepare and process expense reports, invoices, and other administrative documentation in accordance with established policies and procedures.
• Prepare, organize, and distribute presentations, reports, correspondence, and other executive materials.
• Track follow-up items, commitments, and action items to help ensure timely completion.
• Draft, edit, and distribute routine communications on behalf of the executive, as appropriate.
• Coordinate leadership meetings, town halls, off-sites, employee events, and other stakeholder engagements.
• Support onboarding activities, including coordination of office access, equipment, workspace, and related administrative requirements.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communication skills

Discretion and confidentiality

Microsoft Office

Education

Post-secondary education preferred

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

BMO is seeking an Executive Assistant to support the US Head of Global Asset Management in New York. The role involves managing the executive’s calendar, communications, meetings, travel, and daily administrative tasks with discretion and independence.

You will coordinate across stakeholders, prepare materials, track action items, and help improve administrative processes within a growing US Asset Management leadership office. Strong MS Office skills and 7+ years’ experience are expected.