Strategic Executive Assistant & Business Operations

BMO; United States; Vor Ort; USD 85.000 - 115.000; Vollzeit

Zusammenfassung

BMO Capital Markets is seeking a Business Coordinator to work closely with senior leaders, product heads, and managers to drive strategic initiatives and optimize operations. The role blends data analytics, reporting, and high‑quality administrative support in a fast‑paced environment.

You will create executive-ready analyses and presentations, coordinate meetings, manage expenses, and ensure reporting integrity across dashboards.

Qualifikationen

• 2–5 years of experience in business coordination, administrative, analyst, or business support roles.
• Analytical reporting skills with ability to produce management information and executive-ready slides.
• Strong organizational and communication abilities across senior leadership and cross-functional teams.

Aufgaben

• Provide high-quality operational and business support to senior leaders within a designated product line.
• Convene and participate in high-level meetings; capture decisions, track actions, and distribute notes promptly.
• Compile, analyze, and deliver recurring and ad-hoc management information reports using Excel and related data sources; develop polished PowerPoint presentations.
• Partner with Business Managers to report on performance, initiatives, and metrics; ensure clarity and actionable outcomes.
• Manage expense processing for senior leadership; ensure accuracy, timeliness, and policy compliance; analyze trends for cost-saving opportunities.
• Oversee reporting integrity within SmartProcure dashboards; identify discrepancies and coordinate with stakeholders.
• Coordinate internal team and client events, including venue, logistics, catering, and entertainment.
• Draft professional communications on behalf of product leaders to internal teams and stakeholders.

Kenntnisse

Excel

PowerPoint

Analytical reporting

Communication

Organizational

Tools

STAR

Expense management systems

Calendar management tools

Jobbeschreibung

BMO Capital Markets is seeking a Business Coordinator to work closely with senior leaders, product heads, and managers to drive strategic initiatives and optimize operations. The role blends data analytics, reporting, and high‑quality administrative support in a fast‑paced environment.

You will create executive-ready analyses and presentations, coordinate meetings, manage expenses, and ensure reporting integrity across dashboards.