Senior Executive Assistant - Strategic Scheduling & Ops

BMO Financial Group; New York (NY); On-site; USD 55,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Retirement plans

Disability and life insurance

Job summary

The Executive Assistant role at BMO Financial Group provides senior-level support to the US Head of Global Asset Management. You will manage complex calendars, coordinate meetings and travel, prepare materials and communications, and help drive efficiency across the leadership office.

In this position, you will handle confidential information with discretion and exercise independent judgment to prioritize competing priorities, while building strong relationships with senior leaders and

Qualifications

• Seven+ years supporting senior executives in fast-paced environments.
• Proven calendar, travel, meetings, expenses, and executive communications experience.
• Strong organization and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage a complex and frequently changing executive calendar, prioritizing meetings and activities.
• Coordinate internal and external meetings, rooms, technology, materials, agendas, and logistics.
• Anticipate scheduling conflicts and propose solutions based on business priorities.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare and process expense reports, invoices, and administrative documentation.

Skills

Calendar management

Travel arrangement

Executive communications

Expense management

Stakeholder management

Record keeping

Discretion and judgment

Process improvement

Education

Post-secondary education preferred

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Teams

Job description

The Executive Assistant role at BMO Financial Group provides senior-level support to the US Head of Global Asset Management. You will manage complex calendars, coordinate meetings and travel, prepare materials and communications, and help drive efficiency across the leadership office.

In this position, you will handle confidential information with discretion and exercise independent judgment to prioritize competing priorities, while building strong relationships with senior leaders and