Senior Executive Assistant to US Asset Management Leader

BMO Harris Bank; New York (NY); Presencial; USD 55 000 - 110 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plans

Resumo da oferta

BMO Financial Group in New York seeks an Executive Assistant to provide senior-level administrative and operational support to the US Head of Global Asset Management. You will manage the executive's calendar, travel, meetings, and communications with discretion and independence.

You will coordinate across internal and external stakeholders, improve processes, and support onboarding and leadership events while preserving confidentiality and exercising sound judgment.

Qualificações

• Seven or more years of progressively responsible experience supporting senior executives in a complex, fast-paced environment.
• Demonstrated experience managing complex calendars, travel arrangements, meetings, expenses, and executive communications.
• Strong organizational, planning, and prioritization skills with exceptional attention to detail.
• Excellent written and verbal communication skills.

Responsabilidades

• Manage a complex and frequently changing executive calendar, ensuring effective prioritization of meetings and activities.
• Coordinate internal and external meetings, including invitations, rooms, technology, materials, agendas, and logistics.
• Anticipate scheduling conflicts and recommend solutions based on priorities.
• Coordinate domestic and international travel arrangements and related logistics.
• Prepare and process expense reports, invoices, and administrative documentation.
• Prepare, organize, and distribute presentations, reports, and executive materials.
• Track follow-up items and ensure timely completion.
• Draft, edit, and distribute routine communications on behalf of the executive.
• Coordinate leadership meetings, town halls, and employee events.
• Support onboarding activities and office access logistics.
• Develop and maintain administrative systems and trackers to improve efficiency.
• Organize and maintain electronic and physical records and files.
• Build relationships with senior leaders and external stakeholders.
• Handle confidential information with discretion and sound judgment.
• Exercise independent judgment in prioritizing and resolving issues.

Conhecimentos

Senior executive support

Calendar management

Travel coordination

Communication skills

Confidentiality

Organizational skills

Problem-solving

Microsoft Office

Formação académica

Post-secondary education

Ferramentas

Microsoft Outlook

Word

PowerPoint

Excel

Teams

Descrição da oferta de emprego

BMO Financial Group in New York seeks an Executive Assistant to provide senior-level administrative and operational support to the US Head of Global Asset Management. You will manage the executive's calendar, travel, meetings, and communications with discretion and independence.

You will coordinate across internal and external stakeholders, improve processes, and support onboarding and leadership events while preserving confidentiality and exercising sound judgment.