Executive Assistant - Global Markets

BMO; United States; On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Retirement savings plans

Accident and life insurance

Job summary

BMO Capital Markets is seeking a Global Markets Executive Assistant to support a large front‑office team. The role requires discretion, superb organization, and the ability to manage calendars, travel, and high‑volume communications across time zones.

You will prepare materials, liaise with internal and external stakeholders, and support onboarding, invoicing, and special projects while ensuring compliance with policies and confidentiality standards.

Qualifications

• Post-secondary education preferred.
• Several years of executive or senior administrative support experience.
• Experience supporting senior professionals in financial services is an asset.

Responsibilities

• Secondary support for executive level professionals across GM, coordinating with primary coverage.
• Manage calendars across time zones and resolve conflicts.
• Coordinate domestic and international travel including visas and itineraries; process expenses.
• Prepare, edit, and format correspondence, reports, and meeting materials.
• Act as a primary contact for internal partners and external stakeholders.
• Handle high‑volume email traffic and communication prioritization.
• Support meeting preparation with agendas and distribution of materials.
• Maintain electronic filing aligned with policies and record-keeping standards.
• Process invoices and requests per Global Markets controls.
• Assist with onboarding/offboarding and system access coordination.
• Support ad hoc projects and process improvements.
• Maintain confidentiality and comply with regulatory expectations.

Skills

Executive support

Organizational skills

Communication (written & verbal)

Attention to detail

Proactive / anticipates needs

Discretion & confidentiality

Judgment & integrity

Education

Post-secondary education preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams/SharePoint

Job description

Application Deadline: 10/30/2026

Address: 151 W 42nd Street

Job Family Group: Capital Mrkts Sales & Service

BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to clients around the world.

Global Markets Executive Assistant (EA) plays a critical role in supporting a large team across multiple functions in Global Markets as well as being secondary coverage for GM Executives. This role requires a high level of professionalism, discretion, and understanding financial markets and the pace of a front‑office environment.

Key Responsibilities

Executive Level Responsibilities

Secondary support for executive level professionals across GM, working alongside their primary coverage and executing delegated timely needs.

Facilitate executive productivity by managing urgent requests, including lunch, coffee, and print material pickups.

Team Support

Provide comprehensive administrative support to a team of 25-35 professionals within Global Markets.

Proactively manage complex calendars, including scheduling internal/external meetings across time zones and resolving conflicts.

Coordinate domestic and international travel, including flights, accommodations, visas, and itineraries; process related expenses accurately and on time.

Prepare, edit, and format professional correspondence, reports, presentations, and meeting materials.

Stakeholder & Communication Management

Act as a key point of contact for internal partners and external stakeholders.

Manage high‑volume email traffic, prioritizing and redirecting messages as appropriate.

Support meeting preparation, including agendas, materials distribution, and follow‑ups.

Operational & Administrative Excellence

Maintain organized electronic filing systems aligning with internal policies and record‑keeping standards.

Process invoices, expenses, and requests in accordance with Global Markets controls and timelines.

Assist with onboarding and offboarding activities for team members, including system access, equipment, and coordination with internal teams.

Support ad hoc projects, reporting requests, and process improvements.

Confidentiality & Risk Awareness

Handle sensitive and highly confidential information with discretion and sound judgment.

Ensure all activities comply with internal policies, compliance standards, and regulatory expectations.

Skills & Qualifications

Proven experience as an assistant, preferably within Global Markets, Capital Markets, or a fast‑paced corporate environment.

Strong organizational skills with the ability to manage competing priorities and deadlines.

Excellent written and verbal communication skills, with a professional and confident approach.

Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and collaboration tools (e.g., Teams, SharePoint).

High attention to detail, accuracy, and follow‑through.

Ability to anticipate needs, work proactively, and remain calm under pressure.

Strong judgment, integrity, and commitment to confidentiality.

Education & Experience

Post‑secondary education preferred.

Several years of relevant executive or senior administrative support experience.

Experience supporting senior professionals or teams within financial services is an asset.

Base Salary for this position is $100,000 USD Salary: Pay Type: Salaried The above represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part‑time roles will be pro‑rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position. BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance‑based incentives, discretionary bonuses, as well as other perks and rewards.

• BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans.

To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs.

From in-depth training and coaching, to manager support and network‑building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at http://jobs.bmo.com/us/en

BMO is a leading bank driven by a single purpose: to Boldly Grow the Good in business and life

Everywhere we do business, we’re focused on building, investing and transforming how we work to drive performance and continue growing the good.

Who we are

We’re proud to be fueling growth and expanding possibilities for individuals, families and businesses. More than 12 million customers count on us for personal and commercial banking, wealth management and investment services. As the 8th largest bank in North America by assets, we provide personal and commercial banking, wealth management and investment services to more than 12 million customers. In Canada, the United States and across the globe, we’ll continue to build, invest and transform to drive performance that serves the good that grows.

BMO is a leading bank driven by a single purpose: to Boldly Grow the Good in business and life. Everywhere we do business, we’re focused on building, investing and transforming how we work to drive performance and continue growing the good.

BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.

BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [e-mail] and let us know the nature of your request and your contact information.