Efficient Office Assistant—Data Entry & Front Desk

Baltimore City Public Schools; Baltimore, Northern (MD, KY); Hybrid; USD 33,000 - 42,000; Full time

Job summary

Baltimore City Public Schools is seeking an Office Support Specialist to maintain files, process forms, and provide information to staff and the public.

The role requires one year of office support experience, strong English grammar, and proficiency with Microsoft Word and Excel. You will handle timekeeping data, mail distribution, and basic reports, contributing to efficient administrative operations across schools.

Qualifications

• One year of office support experience.
• Knowledge of English grammar, spelling, and punctuation.
• Knowledge of office practices and procedures including office protocol and various filing procedures.
• Good oral communication and interpersonal skills.
• Ability to perform arithmetic computations accurately.
• Ability to interact courteously with other employees and the public, both in person and by telephone.
• Ability to locate and retrieve information from a variety of sources and to compile the information following general directions.
• Skilled in the use of personal computers and software applications such as Microsoft Word and Excel.

Responsibilities

• Maintains files and record systems requiring knowledge of indexing methods.
• Operates a variety of office machines and equipment.
• Answers telephone calls and provides information regarding office functions, operations and procedures.
• Gives information to or elicits information from the public to properly complete forms and procedures.
• Screens forms and documents to determine accuracy and completeness of information.
• Receives, lifts, sorts, stacks, delivers and distributes mail and other materials.
• Orders and maintains a supply of office materials.
• Compiles and organizes data for reports.
• Uses computers to enter timekeeping and payroll data, prepare reports, and maintain information.
• Prepares forms and documents for distribution.
• Performs filing and maintains simple logs and records.
• Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school boards policies and the professional standards.

Skills

Office support

Communication

Arithmetic

Interpersonal skills

Computer literacy

Education

High School diploma or equivalent

Tools

Microsoft Word

Excel

Job description

Baltimore City Public Schools is seeking an Office Support Specialist to maintain files, process forms, and provide information to staff and the public.

The role requires one year of office support experience, strong English grammar, and proficiency with Microsoft Word and Excel. You will handle timekeeping data, mail distribution, and basic reports, contributing to efficient administrative operations across schools.