School Secretary (26-27)

Baltimore City Public Schools; Baltimore (MD); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Benefits eligible

PSRP bargaining unit

State Retirement Plan

Job summary

Baltimore City Public Schools seeks a School Secretary to provide essential administrative support in a busy school office. The role handles visitors, phone inquiries, scheduling, meeting preparation and document routing to keep leaders and staff organized.

The ideal candidate has at least two years of office experience, strong English grammar skills, and proficiency with Word, Excel and PowerPoint, plus the ability to maintain confidential files and coordinate travel or meetings as needed.

Qualifications

• Two years of office support experience, including one year in a secretarial role.
• Knowledge of business procedures/protocol.
• Knowledge of English grammar and usage, spelling, punctuation, and vocabulary.
• Knowledge of standard business formats for correspondence, narrative reports, and related materials.
• Ability to exercise sound judgment on a variety of matters guided by general instructions.
• Ability to locate and retrieve information from a variety of sources and to compile the information following general directions.
• Ability to interact with other employees and the public with tact and courtesy.
• Good verbal and written communication skills.

Responsibilities

• Screens visitors and telephone inquiries and provides information or routes callers as needed.
• Maintains supervisor's appointment schedule and coordinates meetings and conferences.
• Prepares meeting agendas and distributes related information.
• Composes and signs routine correspondence or letters.
• Manages travel arrangements and maintains expense records.
• Routes and tracks correspondence and work instructions; monitors deadlines.

Skills

Office administration

Microsoft Word

Excel

PowerPoint

Communication skills

Education

High School diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Support Staff - Position - School Secretary

Job Number 8600042447

Start Date

Open Date

Closing Date

Essential Functions

• Exercises sound judgement, tact and courtesy in screening visitors and telephone calls for superiors; provides information or answers to inquiries not requiring superior's attention or refers callers to appropriate source on own initiative.
• Maintains supervisor's appointment schedule, revising as necessary to accommodate changing priorities; contacts others to arrange appointments or conferences; notifies superior in advance of appointments; assembles correspondence, files, and other materials in preparation for meetings.
• Devises attractive and efficient formats for materials not covered by standard formats.
• Reads correspondence and reports and summarizes information to facilitate superior's review.
• Prepares meeting agenda from superior's instructions and other submitted material; provides agendas and related information to superior and others.
• Composes correspondence, independently or with minimal direction; may sign routine correspondence or form letters for superior.
• Makes revises or cancels travel arrangements for superiors; maintains expense records and prepares reports.
• Logs and routes correspondence, information, or work instructions from supervisor to staff members; monitors deadlines and follow-up actions.
• Maintains personal and confidential files and oversees maintenance of other important or sensitive record systems.
• Receives training in or operates personal computers and/or work processors.
• Performs a variety of general office support duties necessary for efficient office operation.
• Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board's policies and the professional standards.

Full time or Part time Full time

Desired Qualifications

Required

• Two years of office support experience, including one year in a secretarial role.
• Knowledge of business procedures/protocol.
• Knowledge of English grammar and usage, spelling, punctuation, and vocabulary.
• Knowledge of standard business formats for correspondence, narrative reports, and related materials.
• Ability to exercise sound judgment on a variety of matters guided by general instructions.
• Ability to locate and retrieve information from a variety of sources and to compile the information following general directions.
• Ability to interact with other employees and the public with tact and courtesy.
• Skilled in use of advanced computer programs, including Microsoft Word, Excel, and PowerPoint.
• Good verbal and written communication skills, including the ability to compose business correspondence.

Preferred

• High School graduate or equivalent.

Benefits ?-- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link:? http://www.baltimorecityschools.org

This position is affiliated with the Paraprofessionals and School Related Personnel (PSRP) bargaining unit.?

This position is affiliated with the State Retirement Plan.