Dynamic Office Admin & Scheduling Specialist

Dairy Challenge; Santa Ana (CA); On-site; USD 44,000 - 48,000; Full time

Job summary

Dairy Challenge in Santa Ana, CA is seeking a detail-oriented administrative assistant to support multiple business areas. The role requires strong proficiency in Microsoft Office and excellent communication skills.

You will manage calls and emails, coordinate meetings, and prepare documentation and reports. The position offers an opportunity to contribute to budgeting activities and maintain organized filing systems while delivering high-quality service.

Qualifications

• High school diploma or equivalent.
• 2 to 5 years of administrative or related work experience.
• Certification and/or License – may be required during course of employment.

Responsibilities

• Manage inbound/outbound telephone calls or emails; take messages/transfer calls or forward/respond to emails as appropriate.
• Schedule or manage appointments and calendars.
• Coordinate in-office and offsite meetings, lunches, and events as needed.
• Compose, assemble, review, edit, and maintain documentation (spreadsheets, presentations, emails, memos, reports) with accuracy and formatting standards.
• Produce and distribute scheduled and ad-hoc reports.
• Assist with budget administration.
• Handle incoming and outgoing mail and faxes.
• Maintain databases and filing systems (electronic or paper).
• Order and maintain inventory of office and meeting supplies.
• Provide administrative support to various business units.

Skills

Microsoft Office

Customer service

Communication

confidentiality

Education

High school diploma or equivalent

Certification/license may be required

Tools

Microsoft Office Suite

Job description

Dairy Challenge in Santa Ana, CA is seeking a detail-oriented administrative assistant to support multiple business areas. The role requires strong proficiency in Microsoft Office and excellent communication skills.

You will manage calls and emails, coordinate meetings, and prepare documentation and reports. The position offers an opportunity to contribute to budgeting activities and maintain organized filing systems while delivering high-quality service.