Office Assistant

Next Level HVAC Energy Management Systems; La Habra (CA); On-site; USD 36,000 - 52,000; Full time

Job summary

Next Level HVAC Energy Management Systems in La Habra, CA is seeking an Office Assistant to handle daily administrative functions and support office operations.

The role requires strong organizational, written and verbal communication skills, with proficiency in MS Excel and Word, and the ability to multitask in a collaborative team environment.

Qualifications

• High school diploma or equivalent required.
• Experience in service coordination or a customer-facing role.
• Experience handling mail and front desk operations.

Responsibilities

• Manage office daily routine tasks.
• Front desk and company phone general line reception.
• Office mail intake, distribution, and supply maintenance.
• Time sheet completion tracking.
• New employee onboarding tasks.
• Coordinate scheduling of office conference rooms.
• Office supplies maintenance.
• Support event planning and coordination efforts.
• Staff support assistant.
• Facilities compliance monitoring and maintenance.
• Other duties as assigned to support office operations.

Skills

Attention to detail

Problem solving

Communication skills

Interpersonal skills

Team collaboration

Time management

Multitasking

Inventory management

Microsoft Office (Outlook, Excel, Word

Education

High school diploma or equivalent

Associate degree preferred

Bachelor’s degree preferred

Tools

MS Excel

MS Word

Outlook

Job description

We are seeking a detail-orientedOffice Assistant to join our team in La Habra, CA. The ideal candidate will provide essential daily office and administrative support to ensure smooth daily office functions. The candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. This role requires excellent organizational skills, strong communication, and the ability to manage multiple tasks efficiently.

Job Duties and Responsibilities

• Manage office daily routine tasks.
• Front desk and company phone general line reception.
• Office mail intake, distribution, and supply maintenance.

Time sheet completion tracking.

• New employee on-boarding tasks.
• Coordinate scheduling of office conference rooms.
• Office supplies maintenance.
• Support event planning and coordination efforts.
• Staff support assistant.
• Facilities compliance monitoring and maintenance.
• Other duties as assigned to support office operations.

Skills and Qualifications

High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred).

Experience in service coordination or a customer-facing role.

Experience handling mail and front desk operations.

• Strong attention to detail and problem solving skills.

Good communication and interpersonal skills.

Ability to work with teams and collaborate.

• Time management and multitasking skills with the ability to prioritize tasks.
• Ability to manage inventory and place orders efficiently.
• Proactive approach to daily routines and office support tasks.

Proficient in Microsoft Office Suite, specifically Outlook, Excel and Word.