Administrative Assistant – Office Operations & Support

Dairy Farmers of America, Inc.; Santa Ana (CA); On-site; USD 91,693,000 - 100,289,000; Full time

Job summary

Dairy Farmers of America, Inc. is seeking an experienced administrative assistant to support multiple business areas. The role requires strong Microsoft Office skills, attention to detail, and outstanding communication with internal teams and external contacts.

You will handle calls, emails, scheduling, meetings, documentation, and reporting while maintaining confidentiality and a professional demeanor. 2–5 years of experience and a high school diploma are required.

Qualifications

• High school diploma or equivalent.
• 2 to 5 years of administrative or related work experience.
• Certification and/or License – may be required during course of employment

Responsibilities

• Manage inbound and/or outbound telephone calls or emails; take messages/transfer calls or forward/respond to emails as appropriate
• Schedule or manage appointments and calendars
• Coordinate in-office and offsite meetings, lunches, and events as needed
• Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained
• Produce and distribute scheduled and ad-hoc reports
• Assist with budget administration
• Handle incoming and outgoing mail and faxes
• Maintain databases and filing systems, whether electronic or paper
• Order and maintain inventory of appropriate office and meeting supplies
• Provide skilled administrative support and assist with tasks when requested by various business units
• Other duties may be assigned as required

Skills

Customer service

Communication

Multitasking

Attention to detail

Interpersonal skills

English proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Dairy Farmers of America, Inc. is seeking an experienced administrative assistant to support multiple business areas. The role requires strong Microsoft Office skills, attention to detail, and outstanding communication with internal teams and external contacts.

You will handle calls, emails, scheduling, meetings, documentation, and reporting while maintaining confidentiality and a professional demeanor. 2–5 years of experience and a high school diploma are required.