Strategic Office Administrator

Chestnut Labs; Santa Ana (CA); On-site; USD 44,000 - 48,000; Full time

Job summary

Chestnut Labs in Santa Ana, CA seeks an Administrative Assistant to support multiple business areas. You will handle calls and emails, schedule meetings, prepare documents, and maintain filing systems with accuracy and discretion.

You will also assist with routine reports and coordination of small events. Requirements: high school diploma, 2–5 years’ administrative experience, strong MS Office skills, and excellent written and verbal communication.

Qualifications

• High school diploma or equivalent.
• 2–5 years of administrative or related work experience.
• Proficiency in Microsoft Office and office software.
• Strong written and verbal communication.
• Ability to multitask and maintain confidentiality.

Responsibilities

• Manage inbound and/or outbound telephone calls and emails.
• Schedule and coordinate appointments and meetings.
• Prepare and review documents and reports.
• Maintain filing systems and databases (electronic or paper).
• Assist with budget, reports, and coordination of events as needed.

Skills

MS Office

Communication

Organization

Customer service

Discretion

Time management

Attention to detail

Interpersonal skills

Education

High school diploma or equivalent

Certification/license (may be required)

Tools

Company computer systems

Database management

Job description

Chestnut Labs in Santa Ana, CA seeks an Administrative Assistant to support multiple business areas. You will handle calls and emails, schedule meetings, prepare documents, and maintain filing systems with accuracy and discretion.

You will also assist with routine reports and coordination of small events. Requirements: high school diploma, 2–5 years’ administrative experience, strong MS Office skills, and excellent written and verbal communication.