Administrative Assistant & Office Coordinator — Growth & Benefits

Auto‑Chlor System; Santa Ana (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

Overtime

100% paid training

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Profit-sharing

PTO and sick time

Professional development

Supportive team environment

Career growth

Job summary

Auto-Chlor System in Santa Ana, CA is seeking an Administrative Assistant / Office Coordinator to keep the branch running smoothly and professionally. You’ll work closely with customers, service professionals, and branch leadership to support administrative, financial, and customer service activities.

The ideal candidate is dependable, organized, and able to manage multiple priorities in a fast-paced environment.

Qualifications

• 1–3 years of administrative, office, or customer service experience.
• Experience in a high-volume phone environment preferred.
• Ability to handle confidential information.
• Valid driver’s license.

Responsibilities

• Serve as welcoming first point of contact for customers and incoming calls
• Provide professional and responsive customer service
• Coordinate administrative support for daily dispatch and service operations
• Assist customers with account questions, payments, and service-related inquiries
• Process payments, checks, deposits, and other financial transactions accurately
• Support accounts payable and accounts receivable activities
• Assist with collections and customer account follow-up
• Enter payments and maintain accurate customer and financial records
• Prepare and complete bank deposits
• Maintain organized files, documentation, and office records
• Provide administrative support to branch leadership and service personnel
• Help coordinate schedules, information, and communication across the branch
• Assist with general office duties and special projects as needed
• Help maintain a professional, organized, and positive office environment

Skills

Customer service

Organizational skills

Time management

Communication

Attention to detail

MS Office

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Auto-Chlor System in Santa Ana, CA is seeking an Administrative Assistant / Office Coordinator to keep the branch running smoothly and professionally. You’ll work closely with customers, service professionals, and branch leadership to support administrative, financial, and customer service activities.

The ideal candidate is dependable, organized, and able to manage multiple priorities in a fast-paced environment.