Office Assistant

Next Level Energy Management SYstems; La Habra, Northern (CA, KY); Hybrid; USD 36,000 - 54,000; Full time

Job summary

Next Level Energy Management Systems in La Habra, CA is seeking a detail-oriented Office Assistant to support daily office operations. The role involves front desk duties, mail handling, scheduling, and supply maintenance, with emphasis on clear communication and organization.

The ideal candidate will have a high school diploma (associate/bachelor’s preferred), experience in customer-facing roles, and proficiency with Microsoft Office applications to manage tasks efficiently.

Qualifications

• High school diploma or equivalent required; Associate or Bachelor’s preferred.
• Experience in service coordination or a customer-facing role.
• Experience handling mail and front desk operations.
• Strong attention to detail and problem solving skills.
• Good communication and interpersonal skills.
• Ability to work with teams and collaborate.
• Time management and multitasking with prioritization.
• Ability to manage inventory and place orders efficiently.
• Proactive approach to daily routines and office support tasks.
• Proficient in Microsoft Office Suite, Outlook, Excel and Word.

Responsibilities

• Manage office daily routine tasks.
• Front desk and company phone general line reception.
• Office mail intake, distribution, and supply maintenance.
• Time sheet completion tracking.
• New employee on-boarding tasks.
• Coordinate scheduling of office conference rooms.
• Office supplies maintenance.
• Support event planning and coordination efforts.
• Staff support assistant.
• Facilities compliance monitoring and maintenance.
• Other duties as assigned to support office operations.

Skills

Attention to detail

Communication

Team collaboration

Time management

Multitasking

Inventory management

Customer service

Proactive mindset

Problem solving

Education

High school diploma

Associate degree preferred

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Outlook

Office equipment

Job description

We are seeking a detail-orientedOffice Assistant to join our team in La Habra, CA. The ideal candidate will provide essential daily office and administrative support to ensure smooth daily office functions. The candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. This role requires excellent organizational skills, strong communication, and the ability to manage multiple tasks efficiently.

Job Duties and Responsibilities

• Manage office daily routine tasks.
• Front desk and company phone general line reception.
• Office mail intake, distribution, and supply maintenance.

Time sheet completion tracking.

• New employee on-boarding tasks.
• Coordinate scheduling of office conference rooms.
• Office supplies maintenance.
• Support event planning and coordination efforts.
• Staff support assistant.
• Facilities compliance monitoring and maintenance.
• Other duties as assigned to support office operations.

Skills and Qualifications

High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred).

Experience in service coordination or a customer-facing role.

Experience handling mail and front desk operations.

• Strong attention to detail and problem solving skills.

Good communication and interpersonal skills.

Ability to work with teams and collaborate.

• Time management and multitasking skills with the ability to prioritize tasks.
• Ability to manage inventory and place orders efficiently.
• Proactive approach to daily routines and office support tasks.

Proficient in Microsoft Office Suite, specifically Outlook, Excel and Word.