In-Office Administrative Assistant: Organization & Support

Casa de la Familia; Santa Ana (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

Casa de la Familia in Santa Ana, CA is seeking an in-person Administrative Assistant to join our team. The role involves supporting managers, handling daily office tasks, scheduling, and coordinating travel.

Ideal candidates have proven administrative experience, strong written and verbal communication, and proficiency with MS Office. You will maintain filing systems, organize meetings, and liaise with internal and external clients to ensure smooth operations.

Qualifications

• Experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (Excel and PowerPoint).
• Excellent time management and ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to multi-task.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute emails, memos, letters, faxes and forms.
• Prepare regular reports and maintain filing systems.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with senior administrative staff to handle requests from managers.

Skills

MS Excel

MS PowerPoint

Office administration

Time management

Attention to detail

Written and verbal communication

Multi-tasking

Organizational skills

Tools

Printers & Fax machines

MS Office suite

Job description

Casa de la Familia in Santa Ana, CA is seeking an in-person Administrative Assistant to join our team. The role involves supporting managers, handling daily office tasks, scheduling, and coordinating travel.

Ideal candidates have proven administrative experience, strong written and verbal communication, and proficiency with MS Office. You will maintain filing systems, organize meetings, and liaise with internal and external clients to ensure smooth operations.