Dynamic Office Assistant & Scheduler (Contract)

Ultimate Staffing Services; Costa Mesa (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Ultimate Staffing Services seeks an Office Assistant for a contract role in Irvine/Costa Mesa, CA. The position supports daily office operations, coordinates with teams, and manages schedules for senior leadership. Strong communication and MS Office skills are required.

Responsibilities include reporting, documentation, and handling inquiries from internal and external stakeholders. Availability Mon-Thu 10am-1pm with potential additional days and hours.

Qualifications

• Recent experience in an office environment preferred.
• Strong organizational skills with ability to multitask.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Able to work independently and as part of a team.

Responsibilities

• Assisting in daily operations and ensuring smooth workflow within the department.
• Coordinating with different teams to facilitate communication and operational efficiency.
• Managing schedules, appointments, and meetings for the management team.
• Preparing reports, documentation, and presentations as required by management.
• Handling inquiries and providing information to internal and external stakeholders.

Skills

Microsoft Office

Communication

Organizational skills

Teamwork

Multitasking

Tools

Microsoft Word

Excel

PowerPoint

Job description

Ultimate Staffing Services seeks an Office Assistant for a contract role in Irvine/Costa Mesa, CA. The position supports daily office operations, coordinates with teams, and manages schedules for senior leadership. Strong communication and MS Office skills are required.

Responsibilities include reporting, documentation, and handling inquiries from internal and external stakeholders. Availability Mon-Thu 10am-1pm with potential additional days and hours.