Dynamic Office Administrative Assistant - Scheduling & Docs

Dairy Farmers of America; Santa Ana (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Dairy Farmers of America in Santa Ana, CA is seeking an Administrative Assistant to support multiple business areas. You will handle phone and email communications, schedule meetings, prepare documents, and manage filing, mail, and supplies with accuracy and discretion.

Required: a high school diploma or equivalent, 2–5 years of administrative experience, and strong proficiency with Microsoft Office. You will interact professionally with colleagues and clients, maintain confidentiality, and

Qualifications

• High school diploma or equivalent.
• 2–5 years of administrative or related work experience.
• Certification and/or license – may be required during course of employment.

Responsibilities

• Manage inbound and/or outbound telephone calls or emails; take messages/transfer calls or forward/respond to emails as appropriate
• Schedule or manage appointments and calendars
• Coordinate in-office and offsite meetings, lunches, and events as needed
• Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained
• Produce and distribute scheduled and ad-hoc reports
• Administer expense reporting
• Assist with budget administration
• Handle incoming and outgoing mail and faxes
• Maintain databases and filing systems, whether electronic or paper
• Order and maintain inventory of appropriate office and meeting supplies
• Provide skilled administrative support and assist with tasks when requested by various business units
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Skills

Microsoft Office

Customer service

Communication

Confidentiality

Multi-tasking

Organizational skills

Interpersonal skills

Attention to detail

English fluency

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Dairy Farmers of America in Santa Ana, CA is seeking an Administrative Assistant to support multiple business areas. You will handle phone and email communications, schedule meetings, prepare documents, and manage filing, mail, and supplies with accuracy and discretion.

Required: a high school diploma or equivalent, 2–5 years of administrative experience, and strong proficiency with Microsoft Office. You will interact professionally with colleagues and clients, maintain confidentiality, and