Dynamic Administrative Assistant - Student & Career Center Support

Beacon Hill Staffing Group, LLC; Wellesley (MA); On-site; USD 60,000 - 68,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Administrative Assistant to join a higher education institution in Wellesley, MA. This fully onsite role supports the Career Development Center and serves as the first point of contact for students, faculty, employers, and staff.

The position requires 2–4 years of administrative experience, strong customer service, and proficient MS Office skills. It offers a consistent schedule, Monday–Friday, and potential for extension beyond December

Qualifications

• High School Diploma required.
• 2-4 years of administrative assistant or related experience.
• Strong customer service skills and professional demeanor.
• Excellent typing, editing, and proofreading abilities.
• Proficiency with Microsoft Office Suite and comfort learning new technologies and systems.
• Strong organizational, multitasking, communication, and interpersonal skills.

Responsibilities

• Serve as the primary point of contact for visitors, students, faculty, staff, and employers.
• Answer and screen phone calls, emails, and inquiries, directing individuals appropriately.
• Provide administrative support including document preparation, filing, billing, supply ordering, and office coordination.
• Manage departmental email communications and ensure timely responses.
• Draft, edit, proofread, and prepare correspondence, reports, and other materials.
• Maintain electronic and paper filing systems, databases, and records.
• Coordinate calendars, meetings, and scheduling activities.
• Arrange travel logistics, accommodations, and transportation for staff.
• Support budget tracking, recordkeeping, and reporting activities.
• Coordinate special events, meetings, and departmental projects.
• Assist with onboarding, scheduling, and supervision of student employees.
• Participate in team meetings, training, and departmental initiatives.
• Complete additional administrative projects and duties as assigned.

Skills

Customer service

Office coordination

Typing/Editing

Microsoft Office

Organizational skills

Education

High School Diploma

Tools

Microsoft Office

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced Administrative Assistant to join a higher education institution in Wellesley, MA. This fully onsite role supports the Career Development Center and serves as the first point of contact for students, faculty, employers, and staff.

The position requires 2–4 years of administrative experience, strong customer service, and proficient MS Office skills. It offers a consistent schedule, Monday–Friday, and potential for extension beyond December