Administrative Coordinator- Athletic Department

Beacon Hill; Boston (MA); On-site; USD 33,000 - 44,000; Part time

Benefits offered by this job

Medical, dental, vision

Leave programs

Job summary

Beacon Hill is seeking a part-time Administrative Coordinator to support senior leadership within a busy athletics and recreation department at a higher education institution in Boston. The role is 5+ months, onsite, Monday–Friday, 9:00 AM–3:00 PM, paying $28/hour.

The position requires 5 years of administrative experience, higher education background, a Bachelor's degree, and strong calendar/travel coordination abilities to manage complex schedules with minimal supervision.

Qualifications

• Minimum 5 years of administrative experience required.
• Experience in higher education preferred.
• Bachelor's degree required.
• Strong calendar management and travel coordination skills.
• Ability to work independently in a fast-paced environment.
• Excellent organizational and interpersonal skills.

Responsibilities

• Provide day-to-day administrative and operational support for the department and senior leadership.
• Manage complex executive calendars, schedule high-level meetings, and proactively resolve scheduling conflicts.
• Coordinate travel arrangements, itineraries, event details, and expense reconciliation.
• Prepare meeting agendas, notes, reports, communications, and other materials.
• Support special projects, committee work, research initiatives, and department events.
• Help oversee office operations, reception coverage, guest protocols, work orders, and general office procedures.
• Serve as a liaison between senior leadership and the broader department to ensure effective communication.

Skills

Administrative experience

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Education

Bachelor's degree

Job description

Our client, a higher education institution, is seeking a part-time Administrative Coordinator to support senior leadership within a busy athletics and recreation department. This is a 5+ month temporary position covering a leave, paying $28/hour, and working Monday through Friday, 9:00 AM-3:00 PM. The role is 100% onsite in Boston, MA, and is ideal for an experienced administrative professional who thrives in a fast-paced environment and can independently manage complex schedules, travel, and competing priorities.

Job Responsibilities

• Provide day-to-day administrative and operational support for the department and senior leadership.
• Manage complex executive calendars, schedule high-level meetings, and proactively resolve scheduling conflicts.
• Coordinate travel arrangements, itineraries, event details, and expense reconciliation.
• Prepare meeting agendas, notes, reports, communications, and other materials.
• Support special projects, committee work, research initiatives, and department events.
• Help oversee office operations, reception coverage, guest protocols, work orders, and general office procedures.
• Serve as a liaison between senior leadership and the broader department to ensure effective communication.

Candidate Qualifications

• Minimum 5 years of administrative experience required.
• Previous experience working in higher education required.
• Bachelor's degree required.
• Strong experience with complex calendar management and travel coordination.
• Proven ability to work independently in a fast-paced, high-volume environment with minimal supervision.
• Excellent organizational, communication, interpersonal, and customer service skills.
• Strong attention to detail with the ability to prioritize multiple competing deadlines.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.