Executive Admin Coordinator - Onsite Part-Time Boston

Beacon Hill; Boston (MA); Sur place; USD 33 000 - 44 000; Temps partiel

Avantages offerts par ce poste

Medical, dental, vision

Leave programs

Résumé du poste

Beacon Hill is seeking a part-time Administrative Coordinator to support senior leadership within a busy athletics and recreation department at a higher education institution in Boston. The role is 5+ months, onsite, Monday–Friday, 9:00 AM–3:00 PM, paying $28/hour.

The position requires 5 years of administrative experience, higher education background, a Bachelor's degree, and strong calendar/travel coordination abilities to manage complex schedules with minimal supervision.

Qualifications

• Minimum 5 years of administrative experience required.
• Experience in higher education preferred.
• Bachelor's degree required.
• Strong calendar management and travel coordination skills.
• Ability to work independently in a fast-paced environment.
• Excellent organizational and interpersonal skills.

Responsabilités

• Provide day-to-day administrative and operational support for the department and senior leadership.
• Manage complex executive calendars, schedule high-level meetings, and proactively resolve scheduling conflicts.
• Coordinate travel arrangements, itineraries, event details, and expense reconciliation.
• Prepare meeting agendas, notes, reports, communications, and other materials.
• Support special projects, committee work, research initiatives, and department events.
• Help oversee office operations, reception coverage, guest protocols, work orders, and general office procedures.
• Serve as a liaison between senior leadership and the broader department to ensure effective communication.

Connaissances

Administrative experience

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Formation

Bachelor's degree

Description du poste

Beacon Hill is seeking a part-time Administrative Coordinator to support senior leadership within a busy athletics and recreation department at a higher education institution in Boston. The role is 5+ months, onsite, Monday–Friday, 9:00 AM–3:00 PM, paying $28/hour.

The position requires 5 years of administrative experience, higher education background, a Bachelor's degree, and strong calendar/travel coordination abilities to manage complex schedules with minimal supervision.