Dynamic Administrative Assistant & Receptionist — Janesville (Onsite)

GEA Group; Janesville (WI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

11 Paid Holidays

PTO - Paid Time Off

Medical Plans

Vision Insurance

Job summary

GEA Group is seeking an Administrative Assistant/Receptionist for an onsite role in Janesville, WI. You will manage front-desk duties, answer calls, process mail, maintain supplies, and assist with events and vendor coordination.

The role requires strong organization, communication, and multitasking skills; proficiency in Microsoft Office is expected, with SAP experience considered a plus. Notary status is a plus. Join a global leader with a comprehensive benefits package.

Qualifications

• Excellent organizational and communication skills.
• Ability to manage multiple tasks and prioritize.
• Strong attention to detail and proactive problem solving.
• Proficiency in Microsoft Office; SAP a plus.

Responsibilities

• Answer main telephone line, screen and direct calls; monitor voicemails.
• Maintain a professional, welcoming reception for visitors and staff.
• Receive and distribute mail and deliveries; manage office supplies.
• Process badges for new employees and issue visitor badges.
• Update internal staff lists and maintain office equipment.
• Coordinate events, catering, travel and catering arrangements.
• Assist with procurement, contracts, and vendor liaison.
• Support I-9 verification and general office duties as needed.

Skills

Organizational skills

Attention to detail

Time management

Multitasking

Problem solving

Verbal and written communication

Microsoft Office

SAP (plus)

Tools

Microsoft Office

SAP

Job description

GEA Group is seeking an Administrative Assistant/Receptionist for an onsite role in Janesville, WI. You will manage front-desk duties, answer calls, process mail, maintain supplies, and assist with events and vendor coordination.

The role requires strong organization, communication, and multitasking skills; proficiency in Microsoft Office is expected, with SAP experience considered a plus. Notary status is a plus. Join a global leader with a comprehensive benefits package.