Onsite Office Admin Assistant - Temporary

Arthur J. Gallagher & Co. (AJG); Town of Brookfield (WI); On-site; USD 24,000 - 34,000; Full time

Job summary

Gallagher is seeking an Office Administrative Assistant to join our Office Services team on a temporary basis through the end of the year, onsite at 300 North Corporate Drive, Brookfield, WI 53045. This role focuses on keeping the office running smoothly and providing essential internal support.

You will handle mail, phone calls, document organization, meeting setup, and supply management, contributing to a productive, welcoming workplace for employees and visitors alike.

Qualifications

• Previous administrative, office support, customer service, receptionist, or clerical experience preferred.
• Strong organizational skills and attention to detail; professional and friendly communication.
• Comfortable answering phones and interacting with employees and visitors.
• Basic computer proficiency, including Microsoft Office applications.
• Ability to multitask and manage changing priorities.
• Reliable, proactive, and team-oriented attitude.
• Ability to work independently while supporting a collaborative team environment.

Responsibilities

• Manage and distribute incoming and outgoing mail and packages.
• Answer and direct incoming phone calls in a professional manner.
• Scan, organize, and index documents electronically.
• Assist with conference room setup and meeting preparations.
• Maintain lunchrooms, break areas, and common spaces to ensure a clean and organized environment.
• Order and stock office and kitchen supplies.
• Provide general administrative support to various departments.
• Assist with special projects and other office services responsibilities as needed.

Skills

Administrative experience

Customer service

Phone communication

Microsoft Office

Organization skills

Job description

Gallagher is seeking an Office Administrative Assistant to join our Office Services team on a temporary basis through the end of the year, onsite at 300 North Corporate Drive, Brookfield, WI 53045. This role focuses on keeping the office running smoothly and providing essential internal support.

You will handle mail, phone calls, document organization, meeting setup, and supply management, contributing to a productive, welcoming workplace for employees and visitors alike.