Dynamic Administrative Assistant: Billing & Operations

F.E. Moran Group of Companies; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

F.E. Moran Group of Companies in the Quad Cities area is seeking an Administrative Assistant to join our office team.

You will handle day-to-day administrative and operational tasks, support field operations, and help keep projects on track in a fast-paced environment. Responsibilities include executing administrative and data-entry tasks, preparing and reviewing contracts and vendor agreements, processing billing and invoicing, and maintaining service logs and reports to ensure accuracy and

Qualifications

• High school diploma or equivalent required.
• Strong data-entry and computer skills with MS Office.
• Ability to learn quickly and support a team in a dynamic office.
• Reliable time management and collaboration across office and field teams.

Responsibilities

• Execute administrative, operational, data entry, and project support functions.
• Prepare, review, and document contracts, bid packages, liens and vendor agreements.
• Process billing and invoicing for service and project work; track status for timely billing.
• Enter data into multiple systems and maintain service logs and reports.

Skills

Data entry

Microsoft Office

Time management

Team player

Education

High school diploma or equivalent

Tools

ERP systems

Job description

F.E. Moran Group of Companies in the Quad Cities area is seeking an Administrative Assistant to join our office team.

You will handle day-to-day administrative and operational tasks, support field operations, and help keep projects on track in a fast-paced environment. Responsibilities include executing administrative and data-entry tasks, preparing and reviewing contracts and vendor agreements, processing billing and invoicing, and maintaining service logs and reports to ensure accuracy and