Accounting Administrative Assistant

S.A. Comunale Co., Inc.; Louisville (KY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Job summary

A construction service provider in Louisville, Kentucky is seeking an experienced Administrative Assistant. The role involves providing administrative support to the Branch Manager and Controller, with responsibilities including managing billing, handling insurance claims, and assisting with payroll forms. Candidates should have at least 3 years of administrative experience, strong Microsoft Excel skills, and preferably some background in the construction industry.

Qualifications

• 3+ years of administrative experience required.
• Experience with accounting teams is necessary.
• Ability to perform online research tasks efficiently.

Responsibilities

• Provide administrative support to Branch Manager and Controller.
• Monitor Change Orders and communicate with technicians.
• Complete payment lien waivers and manage job account setups.

Skills

Administrative support

Organization

Data management

Customer service

Microsoft Excel

Education

High school diploma or GED

Job description

Overview

Midwest Sprinkler Corporation, a Division of S.A. Comunale Co., Inc., is seeking an Administrative Assistant to assist in accounting functions for the branch office. The primary function of this role is to provide administrative support to the Branch Manager and Controller. This position reports to the Branch Manager and will require a close working relationship with the Branch Manager, Controller and Office Manager. This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, data management and customer service.

Responsibilities

• Back up to Office Manager for Contract / Monthly AIA Billing.
• Monitor all Change Orders and communicate with Sr. Design Layout Technician in doing so.
• Complete payment lien waivers that are emailed to receive payment.
• Complete process of new job account set up.
• Oversee job list maintenance and review open jobs weekly to ensure prompt billing.
• Add new contracts to the monthly billing schedule.
• Request COI for new contracts and stored materials as needed for billing.
• Monitor the completion of new hire training & safety videos.
• Keep safety subcontractor up to date.
• Oversee and complete vehicle and job site insurance claims.
• Complete worker’s compensation claims.
• Complete all required pre-qualifications forms for contractor’s prequalification’s and keep current as needed.
• Assist the Office Manager as needed with certified payroll forms and industry advancement forms, including request for payments.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Experience working with an accounting team is required.
• Previous experience in the construction industry is a plus.
• Ability to efficiently find, access, and complete online research tasks is required.
• Strong experience in Microsoft Excel is required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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