Engineering Admin Assistant - Billing, HR & Office Ops

Tetra Tech; Fort Myers (FL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) with company match

Paid time off

Job summary

Ardaman & Associates, Inc. in Fort Myers is seeking a Branch Administrator to support our geotechnical engineering team. The role focuses on client and project setup in the ERP system, billing, COs/POs, and accounts payable/receivable.

The ideal candidate has at least one year of related billing experience, proficiency in Word, Excel and Outlook, and a willingness to learn ERP billing. Florida Notary or ability to become commissioned is a plus; on-site work during business hours is required.

Qualifications

• Experience working in an engineering firm and performing similar responsibilities is preferred.
• Minimum of one year experience in accounts receivable, accounts payable, and collections.
• Minimum of one year relevant billing experience preferred.
• Proficient in Microsoft Word, Excel, and Outlook.

Responsibilities

• Client & project setup in the ERP system
• Prepare and process project billing, invoices, change orders (COs), and purchase orders (POs)
• Handle accounts receivable, collections, and process payables
• Update and monitor project budgets
• Vendor setup and maintenance of vendor records
• Assist HR with onboarding paperwork and related administrative tasks
• Order and maintain office and safety supplies inventory
• Manage incoming and outgoing mail and courier services
• Answer and route incoming phone calls daily
• Make word processing edits for and prepare various engineering reports and proposals
• Performs other administrative tasks as assigned

Skills

Engineering firm experience

Billing and collections

Attention to detail

Customer service

Verbal communication

Professional writing

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ardaman & Associates, Inc. in Fort Myers is seeking a Branch Administrator to support our geotechnical engineering team. The role focuses on client and project setup in the ERP system, billing, COs/POs, and accounts payable/receivable.

The ideal candidate has at least one year of related billing experience, proficiency in Word, Excel and Outlook, and a willingness to learn ERP billing. Florida Notary or ability to become commissioned is a plus; on-site work during business hours is required.