ADMINISTRATIVE ASSISTANT (QUAD CITIES)

F.E. Moran Group of Companies; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

F.E. Moran Group of Companies in the Quad Cities area is seeking an Administrative Assistant to join our office team.

You will handle day-to-day administrative and operational tasks, support field operations, and help keep projects on track in a fast-paced environment. Responsibilities include executing administrative and data-entry tasks, preparing and reviewing contracts and vendor agreements, processing billing and invoicing, and maintaining service logs and reports to ensure accuracy and

Qualifications

• High school diploma or equivalent required.
• Strong data-entry and computer skills with MS Office.
• Ability to learn quickly and support a team in a dynamic office.
• Reliable time management and collaboration across office and field teams.

Responsibilities

• Execute administrative, operational, data entry, and project support functions.
• Prepare, review, and document contracts, bid packages, liens and vendor agreements.
• Process billing and invoicing for service and project work; track status for timely billing.
• Enter data into multiple systems and maintain service logs and reports.

Skills

Data entry

Microsoft Office

Time management

Team player

Education

High school diploma or equivalent

Tools

ERP systems

Job description

Accepted File Types: DOC, DOCX, PDF, TXT, RTF, ODT (4 MB max)

• You excel at effectively and efficiently completing day-to-day administrative and operational tasks
• You successfully work to support others in a dynamic and fast-paced office environment
• You enjoy variety in your work and appreciate that no two days are the same
  

If yes, then bring your talent and skills to F.E. Moran, Inc. Fire Protection! We have an exciting opportunity for an Administrative Assistant in our Quad Cities office. As our company continues to expand, we want you to grow and develop with us!

You Are:

• WILLING TO LEARN: Previous office experience preferred but not required
• TECHNICAL: Strong data entry and computer skills, including Microsoft Office suite, email, and ERP systems; ability to utilize office equipment, such as phones, copiers, scanners, and printers
• KNOWLEDGEABLE: High school diploma or equivalent required
• A TEAM PLAYER: Effectively collaborate with and support team members both in office and field operations
• A SELF-STARTER: Demonstrate time management skills and the ability to work on a variety of projects and meet deadlines

What You’ll Do:

• EXECUTE: Complete administrative, operational, data entry, and project support functions
• DOCUMENT: Prepare, compile, and/or review business contracts, bid packages, lien wavers and vendor agreements, with required subsequent documentation, ensuring completeness, timeliness, and accuracy
• BILLING:Prepare and process billing and invoicing for Service and Project work;Track project and service job status to support on-time billing and purchasing needs
• REPORT: Enter data into multiple systems, ensuring completeness and accuracy; maintain and update service logs, inspection reports, and safety requirements

What We Offer:

• TOTAL REWARDS: Competitive salary and benefits package, including medical, dental, and vision; life and disability insurance; paid time off; and 401(k) retirement savings plan with discretionary company match
• WORK ENVIRONMENT: Professional, engaging, collaborative, and rewarding
• TEAM: You will be an integral part of a knowledgeable, high achieving, and industry-leading group of professionals
• DEVELOPMENT: Opportunities to learn and enhance your skills and advance your career

Who We Are:

The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location…We save lives, protect property, and create healthy environments.

Candidates must be at least 21 years of age to be eligible for positions that require participation in the company’s fleet program. This is a requirement for roles involving the operation of company vehicles.

At F.E. Moran Group of Companies, we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a specific need that requires accommodation, please advise a member of the Talent Acquisition team by contacting us at [e-mail] .