BILLING SPECIALIST

F.E. Moran Group of Companies; Chicago (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) retirement plan

Paid time off

Job summary

F.E. Moran Group of Companies in Northbrook seeks an experienced Billing Specialist to manage invoices, AR coordination, and payments with accuracy and timeliness.

The role requires proficiency in ERP data entry, Microsoft Office, and communication skills to work with internal teams and creditors. You will process invoices, resolve discrepancies, and help maintain clean accounting records.

Qualifications

• Previous experience as a Billing Specialist or similar position is required.
• Proficient in data entry and reporting in ERP systems, Microsoft Office Suite, and Email; knowledge of Penta is a plus.
• Critical thinker with strong attention to detail and problem-solving ability.
• Able to manage multiple priorities with time management and proactive communication.

Responsibilities

• Manage costs: compile and process information such as labor, material, and pricing.
• Coordinate with sales to maintain accounts receivable and resolve disputes with creditors.
• Issue invoices, distribute electronically, request payments, and negotiate arrangements.
• Maintain client records, payments, and prepare and submit statements.

Skills

Billing experience

Data entry

Attention to detail

Time management

Communication

Problem solving

Tools

ERP systems

Microsoft Office

Penta

Job description

Accepted File Types: DOC, DOCX, PDF, TXT, RTF, ODT (4 MB max)

• You provide exceptional service and communication to all internal and external customers and team members
• You are resourceful and a quick learner, with the ability to take initiative on tasks and projects
• You ensure tasks are completed in an organized and timely manner for the success of the department
• You thrive in a fast-paced work environment, always up for learning something new

If yes, then bring your talent and skills to F.E. Moran, Inc.! We have an exciting opportunity in our Northbrook office for an experienced Billing Specialist . As our company continues to expand, we want you to grow and develop with us!

You Are:

• EXPERIENCED: Previous experience as a Billing Specialist or similar position required
• TECHNICAL: Proficient in data entry and reporting in ERP systems, Microsoft Office Suite, Email; working knowledge of Penta software is a plus
• ANALYTICAL: Critical thinker with strong attention to detail; ability to problem-solve with creative solutions
• A SELF-STARTER: U tilize time management to successfully manage multiple competing priorities; ask questions and seek out information
• A COMMUNICATOR: Effectively communicate, both verbally and written, to varied levels of audiences

What You’ll Do:

• MANAGE COSTS: Compile and process information such as labor, material, and miscellaneous pricing
• COORDINATE: Collaborate with sales professionals to maintain accounts receivable; resolve disagreements between the company and its creditors
• ACCOUNTING FUNCTIONS: Issue invoices and distribute electronically; request payment of pending debts and negotiate payment arrangements when needed; prepare and submit statements
• DOCUMENT: Maintain records of client information, payments, and prepare and submit statements

What We Offer:

• TOTAL REWARDS: Competitive salary and benefits package, including medical, dental, and vision; life and disability insurance; paid time off; and 401(k) retirement savings plan with discretionary company match
• DEVELOPMENT: Opportunities to learn, develop, and enhance your skills and abilities
• WORK ENVIRONMENT: Professional, engaging, supportive, and rewarding

Who We Are:

The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location…We save lives, protect property, and create healthy environments.

Candidates must be at least 21 years of age to be eligible for positions that require participation in the company’s fleet program. This is a requirement for roles involving the operation of company vehicles.

At F.E. Moran Group of Companies, we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a specific need that requires accommodation, please advise a member of the Talent Acquisition team by contacting us at [e-mail].

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