Dynamic Administrative Assistant - 2-Month Temp

AppleOne Employment Services; Chicago (IL); On-site; USD 28,000 - 40,000; Full time

Job summary

University of Chicago is seeking an Administrative Assistant to provide essential office support for the department. The role involves managing calendars, coordinating meetings, handling correspondence, and serving as the primary contact for inquiries.

Candidates should be organized, discreet, and able to handle multiple priorities in a fast-paced environment. The assignment duration is two months with a standard 8:00 AM–5:00 PM schedule, offering valuable exposure to university operations and

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage priorities in a busy office environment.
• Ability to work independently and collaboratively as part of a team.
• Strong problem-solving, critical-thinking, and decision-making skills.
• Professional demeanor and ability to build positive working relationships with people from diverse backgrounds.
• Ability to exercise discretion and maintain confidentiality.

Responsibilities

• Provide general administrative and office support to management and department staff.
• Serve as the first point of contact for departmental inquiries, providing professional and timely assistance.
• Manage calendars, coordinate meetings, and assist with travel arrangements.
• Prepare, organize, and maintain documents and departmental records.
• Handle incoming emails, phone calls, and in-person requests.
• Respond to routine and non-routine inquiries and direct requests as appropriate.
• Prioritize competing tasks, manage interruptions, and meet deadlines.
• Maintain confidentiality when handling sensitive information related to students, faculty, and staff.
• Follow departmental policies and procedures while supporting daily operations.

Skills

Verbal & written communication

Organizational skills

Multitasking

Independent & collaborative work

Problem solving

Discretion & confidentiality

Job description

University of Chicago is seeking an Administrative Assistant to provide essential office support for the department. The role involves managing calendars, coordinating meetings, handling correspondence, and serving as the primary contact for inquiries.

Candidates should be organized, discreet, and able to handle multiple priorities in a fast-paced environment. The assignment duration is two months with a standard 8:00 AM–5:00 PM schedule, offering valuable exposure to university operations and