Dynamic Administrative Assistant – Multidepartment Support

Archchicago; Chicago (IL); On-site; USD 32,000 - 39,000; Full time

Job summary

Archdiocese of Chicago is seeking an Administrative Assistant to provide comprehensive administrative support across the Vicar General’s office. The role ensures continuity of operations by covering absences, supporting initiatives, and assisting with special projects.

The ideal candidate will have a Bachelor’s degree and 5+ years of administrative experience, strong Office 365 skills, and excellent organizational abilities. Bilingual skills and Catholic alignment are preferred.

Qualifications

• Bachelor's degree preferred.
• 5+ years of experience in an administrative role.
• Ability to communicate clearly in writing and speech.

Responsibilities

• Provide administrative support to multiple departments and leaders.
• Manage calendars, schedule meetings, and coordinate scheduling activities.
• Prepare, edit, and distribute correspondence and reports.
• Coordinate meeting logistics and follow-up actions.
• Process invoices and expense reports per policy.
• Maintain records and handle confidential information with discretion.

Skills

Office communication

Organization

Time management

Education

Bachelor's degree

Tools

Office 365

Job description

Archdiocese of Chicago is seeking an Administrative Assistant to provide comprehensive administrative support across the Vicar General’s office. The role ensures continuity of operations by covering absences, supporting initiatives, and assisting with special projects.

The ideal candidate will have a Bachelor’s degree and 5+ years of administrative experience, strong Office 365 skills, and excellent organizational abilities. Bilingual skills and Catholic alignment are preferred.