Executive Assistant II (Temp)

University of Alabama at Birmingham; Northern (KY); On-site; USD 28,000 - 39,000; Full time

Job summary

UAB Temp Services is seeking a highly organized Executive Assistant II to provide high-level administrative and operational support to an executive. This temporary role requires proactive, discreet handling of a demanding schedule and events.

The position involves calendar management, travel coordination, and development of professional presentations. It demands poised judgment, confidentiality, and the ability to manage multiple priorities in a fast-paced setting.

Qualifications

• Bachelor's degree in a related field.
• Three (3) years of related experience.
• Knowledge of medical terminology may be preferred in some areas.
• Disposition and discretion required for handling sensitive information.

Responsibilities

• Proactively manage a complex executive calendar, meetings, appointments, and competing priorities.
• Anticipate the executive's needs and remain steps ahead of upcoming meetings and deadlines.
• Create and develop professional PowerPoint presentations with advanced formatting and design.
• Draft and proofread correspondence and meeting materials with high attention to grammar and detail.
• Coordinate executive travel, including arrangements and itineraries.
• Plan meetings and executive events, including logistics and vendor coordination.

Education

Bachelor's degree in a related field

three (3) years of related experience

Tools

PowerPoint

Job description

Job Description - Executive Assistant II (Temp) (T240098)

Description

UAB Temp Services is seeking a highly organized, proactive, and experienced Executive Assistant to provide high-level administrative and operational support to executive leadership. This is a short-term temporary assignment requiring an individual who thrives in a high-volume, fast-paced environment and can anticipate needs, manage competing priorities, and exercise sound judgment with minimal direction.

Pay Rate: $20.00/hour
Schedule: Monday–Friday
Proposed Hours: 7:30 a.m.–4:00 p.m.
Assignment: Short-Term Temporary

Position Summary

The Executive Assistant will provide comprehensive support to an executive in a demanding and highly visible environment. The successful candidate must be able to remain several steps ahead of the executive by proactively managing schedules, meetings, deadlines, communications, presentations, travel, and special events.

This position requires exceptional professionalism, discretion, emotional intelligence, technological proficiency, and the ability to make appropriate decisions independently. The Executive Assistant must be comfortable protecting the executive's time, managing competing requests, and adjusting priorities throughout the day.

Key Responsibilities

• Proactively manage a complex executive calendar, meetings, appointments, and competing priorities.
• Anticipate the executive's needs and remain several steps ahead of upcoming meetings, deadlines, and commitments.
• Learn and manage the executive's scheduling preferences, work style, and priorities.
• Protect the executive's calendar and appropriately screen, redirect, or prioritize meeting requests, calls, and visitors.
• Monitor deadlines and proactively follow up on outstanding assignments and action items.
• Manage a high-volume workflow while maintaining accuracy and professionalism under pressure.
• Independently create and develop professional PowerPoint presentations, including advanced formatting, visual design, and presentation organization.
• Draft and proofread correspondence, presentations, meeting materials, and other documents with exceptional attention to grammar, spelling, and detail.
• Troubleshoot routine technology issues involving computers, phones, presentations, and other office technology.
• Coordinate executive travel, including airline reservations, itineraries, accommodations, and related arrangements.
• Plan and coordinate meetings, special events, and executive functions, including logistics, food, décor, materials, and vendor coordination.
• Travel locally as needed to pick up food, décor, supplies, or other materials for meetings and events.
• Handle sensitive or challenging situations professionally and exercise appropriate discretion and confidentiality.
• Work collaboratively with team members and demonstrate professionalism and leadership by example.

Qualifications

Bachelor's degree in a related field and three (3) years of related experience required. Or an equivalent combination of relevant education and/or experience. Knowledge of medical terminology may be preferred in some areas.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

Temporary Services

Job Category

UAB Temporary Services

Organization

114402000 Temporary Services

Employee Status

Temporary

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite